Accounts Payable Specialist

Kids for the Future; Illinois; On-site; USD 50,000 - 60,000; Full time

Job summary

Kids for the Future in Chicago, IL is seeking an Accounts Payable Specialist to manage timely payment processing, maintain vendor data, and support accurate financial records within the Finance Department.

The AP Specialist will reconcile invoices, code expenditures, and assist with monthly closings while upholding confidentiality and professionalism. A 2-year degree and 3+ years of related experience are required. Relocation is not indicated.

Qualifications

• 3+ years of related experience.
• Knowledge of computer applications.
• Ability to maintain strict confidentiality and discretion with sensitive matters.

Responsibilities

• Obtain and verify documentation to process payment for Accounts Payable.
• Reconcile invoices to vendor statements and process invoices for payment.
• Ensure bills are paid in a timely and accurate manner.
• Perform data entry for Accounts Payable and code expenditures for posting.
• Compare purchase orders, prices, terms of payment and other charges.
• Research and solve vendor account issues and reconciliation.

Skills

Attention to detail

Time management

Communication

Teamwork

Confidentiality

Education

2 Year Degree

Job description

• Location 1276 N. Clybourn Ave.,Chicago, IL, 60616,United States
• Base Pay $50,000.00 - $60,000.00 / Year
• Relocation Expense Covered No
• Employee Type FT Exempt
• Required Degree 2 Year Degree
• Manage Others No

Description

Position Summary- Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the financial processing of the transaction of the company. The position will provide timely and accurate payment processes for all account’s payable expenses, maintain current vendor information, as well as contribute to good vendor relations. Be proficient with instituting new automated systems and new methods for efficiencies for the Finance Department.

The AP Specialist will follow role assignments that are in alignment with the Patient Centered Medical Home Standards, and participate in all Patient Centered Medical Home efforts

Essential Duties and Responsibilities for Accounts Payable Specialist:

• Obtain and verify documentation to process payment for Accounts Payable
• Reconcile invoices to vendor statements and process invoices for payment in accordance with the NNH policies and procedures.
• Ensuring bills are paid in a timely and accurate manner while adhering to departmental procedures.
• Perform required data entry functions processing Accounts Payable, including coding expenditures for posting in the general ledger.
• Comparing purchase orders, prices, terms of payment and other charges.
• Perform research and problem solving for vendor account reconciliation.
• Process all Expenditure Requests (ER) for submission to the Controller for review before submitting to the CFO for authorization by Thursday every week.
• Keep Accounts Payable records on file and electronically in Abila MIP for easy access by accounting department.
• Prepare monthly reconciliation of Accounts Payable to the general Ledger
• Follow-up on all outstanding issues with vendors.
• Set up new vendors as necessary in Abila MIP system including scanning Forms W-9 for 1099 Misc. reporting.
• Prepare expenditure reimbursement request vouchers to grantors.
• Assist with the updating and maintenance of the Fixed Assets Register, equipment inventory and supplies.
• Assist with cash and credit cards receipts and reconciliations to the bank for all sites.

Other Duties and Responsibilities:

1. Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the department.
2. Analyze workflow processes.
3. Prepare accounts payable files for storage annually
4. Any additional duty or responsibility assigned by the Chief Financial Officer or Controller.

Education and Experience

• 3 + years of related experience.
• Demonstrate the Knowledge and capability of using computer applications.
• Must have ability to maintain strict confidentiality and use discretion with sensitive matters.

Skills and Knowledge:

• Must be well organized, detail oriented and able to prioritize tasks and manage own time.
• Must have the ability to effectively handle multiple tasks, duties, responsibilities, and the management of time while meeting deadlines.
• Excellent team worker and a professional working relationship with other departments as well as an understanding of these departments is required.
• Ability to communicate effectively both verbally and in writing with various levels of staff and other constituents

Other Requirements:

• May be required to work on Saturday or evening hours