Accounts Payable Specialist

FSSI - Financial Statement Services Inc.; Santa Ana (CA); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

401(k) & Roth

ESOP

Insurance

Job summary

FSSI - Financial Statement Services Inc. is seeking an Accounts Payable Specialist to manage the company’s AP function and support the accounting department. You will process vendor invoices, ensure accurate coding, and guarantee timely payments while coordinating with internal teams and external vendors.

The role requires 2–3 years of AP experience, strong Excel skills, and proficiency with NetSuite. This is a full-time, onsite position at our Santa Ana, CA location with competitive benefits

Qualifications

• Requires 2–3 years of AP experience or equivalent
• Strong communication skills in writing and speaking
• Proficiency in MS Word and Excel
• Experience with NetSuite is a plus or preferred

Responsibilities

• Receive and review invoices from vendors
• Match invoices to purchase orders and verify goods/services
• Enter invoices into accounting system and ensure timely processing
• Code expenses under PO and vendor bills accurately
• Verify accuracy and obtain approvals for payment
• Prepare and process payments (credit card, check, ACH, wire)
• Schedule and track payment dates to ensure timely vendor payments
• Communicate with vendors on discrepancies or inquiries
• Maintain AP files and reconciling credit card transactions
• Set up and maintain vendor accounts in the system
• Ensure compliance with company policies

Skills

AP experience

MS Word & Excel

Vendor communication

Attention to detail

Education

High School diploma

Tools

NetSuite

AP automation software

Job description

Who We Are:

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

Who We Are:

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

We are currently looking for an Accounts Payable Specialist to perform the company's accounts payable function and support to the accounting department. The role involves processing vendor invoices, maintaining accurate records, and ensuring accurate and timely payments to vendors. The position requires attention to detail, strong organizational skills and the ability to effectively communicate with internal departments and external vendors and service providers.

Schedule:

This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.

Your Essential Duties:

• Receive and review Invoices from vendor.
• Match invoices with purchase orders and verify receipt of goods and services
• Enter Invoices into the accounting system and ensure timely and accurate processing.
• Ensure accurate coding of expenses under purchase orders, and vendor bills
• Verify Accuracy, completeness, and approval for payment
• Prepare and process timely payments via credit card, check, ACH or Wire
• Schedule and track payment dates to ensure timely payments to vendors
• Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries
• Maintain and organize accounts payable files, including invoices, payment records, and correspondence
• Help recording and reconciling credit card transactions.
• Setup and maintain vendor accounts in the accounting system
• Ensure compliance with company policies and procedures.

Secondary Duties:

• Support the accounting team during month-end and year-end close processes
• Provide support for external audits and reviews
• Provide administrative assistance to the accounting department as needed
• Assist in correspondence, reports and other documents
• Assist with special projects and other accounting tasks as assigned

Requirements

What You Bring:

• High School diploma or equivalent is required
• Two to three years of AP experience and training, or equivalent combination of education and experience
• Effectively communicates, both written and verbally, to all levels of management and coworkers
• Working knowledge of MS Word and Excel
• Knowledge of Accounting Software, experience with NetSuite is a plus.
• Experience with AP automation software is preferred
• Strong organizational and prioritization skills
• Demonstrates analytical and problem-solving skillsTeam player and collaborates with other departments in the organization
• Able to work efficiently with minimal supervision

Benefits

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you're not just an employee—you become an employee-owner, sharing in the success of our company and shaping its future
• Culture of CARE for our Employees: We offer strong, competitive benefit plans for our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment

Benefits include:

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays - including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Hiring Range: $25.00 - $35.00/hour