Accounts Payable Specialist

FSSI; Santa Ana (CA); On-site; USD 34,000 - 48,000; Full time

Benefits offered by this job

ESOP

401(k) & Roth

Medical Insurance

Dental Insurance

Vision Insurance

Vacation & Holidays

Employee Assistance

Job summary

FSSI in Santa Ana, CA is hiring for a full-time accounts payable role. You will review invoices, match to POs, code expenses, and process payments while maintaining organized files. The position requires onsite work, a couple of years in AP, and strong communication and teamwork.

We value experience with accounting software (NetSuite a plus) and AP automation. Competitive benefits include ESOP and a strong culture of CARE for employees.

Qualifications

• Two to three years AP experience and training or equivalent mix of education and experience.
• Strong written and verbal communication across management levels.
• Proficient with MS Word/Excel and accounting software.
• Experience with NetSuite is a plus; AP automation experience preferred.

Responsibilities

• Receive and review invoices from vendors and match to purchase orders.
• Enter invoices into the accounting system and ensure timely processing.
• Code expenses under PO and vendor bills accurately.
• Verify accuracy, completeness and payment approvals.
• Prepare and process payments via credit card, check, ACH or wire.
• Schedule and track payment dates to ensure timely vendor payments.
• Maintain AP files and assist with month-end close and audits.

Skills

AP experience

Communication skills

Organizational skills

Analytical skills

Team player

Self-motivated

Education

High School diploma or equivalent

Tools

MS Word

Excel

NetSuite

AP automation software

Job description

Who We Are:

Opening its doors over 45 years ago, FSSI is a leading document outsourcing company servicing Fortune 500 companies in the financial, banking, insurance and billing industries across the U.S.

Schedule:

This role requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.

Your Essential Duties:

• Receive and review Invoices from vendor.
• Match invoices with purchase orders and verify receipt of goods and services.
• Enter Invoices into the accounting system and ensure timely and accurate processing.
• Ensure accurate coding of expenses under purchase orders, and vendor bills.
• Verify Accuracy, completeness, and approval for payment.
• Prepare and process timely payments via credit card, check, ACH or Wire.
• Schedule and track payment dates to ensure timely payments to vendors.
• Communicate with vendors regarding invoice discrepancies, issues, or payment inquiries.
• Maintain and organize accounts payable files, including invoices, payment records, and correspondence.
• Help recording and reconciling credit card transactions.
• Setup and maintain vendor accounts in the accounting system.
• Ensure compliance with company policies and procedures.

Secondary Duties:

• Support the accounting team during month-end and year-end close processes.
• Provide support for external audits and reviews.
• Provide administrative assistance to the accounting department as needed.
• Assist in correspondence, reports and other documents.
• Assist with special projects and other accounting tasks as assigned

What You Bring:

• High School diploma or equivalent is required.
• Two to three years of AP experience and training, or equivalent combination of education and experience.
• Effectively communicates, both written and verbally, to all levels of management and coworkers.
• Working knowledge of MS Word and Excel
• Knowledge of Accounting Software, experience with NetSuite is a plus.
• Experience with AP automation software is preferred.
• Strong organizational and prioritization skills.
• Demonstrates analytical and problem-solving skills.
• Team player and collaborates with other departments in the organization.
• Able to work efficiently with minimal supervision.

Why Join Us?

• Employee Ownership through our Employee Stock Ownership Plan (ESOP): When you join our team, you're not just an employee-you become an employee-owner, sharing in the success of our company and shaping its future.
• Culture of CARE for our Employees: We offer strong, competitive benefit plans for our employees and their families.
• Industry Leadership: FSSI is a technology-driven leader in document services, focused on providing best-in-class services and dedicated to utilizing industry-leading software and equipment.

Benefits include:

• 401(k) & Roth + Employee Stock Ownership Plan
• Medical, Dental, Vision & Life Insurance
• Vacation, sick leave and paid holidays - including your birthday!
• Employee Assistance & Care Programs
• Additional perks & employee award programs

Hiring Range: $25.00 - $35.00/hour