Accounts Payable Specialist

Planet Pharma; San Rafael (CA); On-site; USD 34,440 - 41,328; Full time

Job summary

Planet Pharma is seeking an AP Specialist to support the Accounts Payable team. You will manage vendor invoices, assist with aging and on-hold reports, and resolve invoice discrepancies across multiple entities using SAP Ariba and an ERP system.

Ideal candidates will have at least 2 years in AP, strong communication skills, and experience handling high monthly invoice volumes in a large organization, with Oracle experience preferred. This is a full-time on-site role based in San Rafael.

Qualifications

• Experience in working in an AP department with at least 2 years’ experience.
• Strong communication skills and problem solving abilities.
• Familiarity with ERP systems, preferably Oracle, and working across multiple entities.

Responsibilities

• Manage AP query inbox for entities and maintain 48-hour SLA.
• Resolve invoices on hold and address PO/invoice queries with internal teams.
• Coordinate with vendors and outsource providers to process invoices and reconciliations.
• Reconcile supplier statements and ensure consistency with system records.
• Act as main contact for phone queries and vendor communications.

Job description

Pay 25-30/h depending on experience

***MUST HAVE: 1 year of SAP Ariba experience ***

Interested in candidates with experience working in large well-established organizations that have large monthly invoicing volume (5,000+ invoices per month)

This company has a high-performing, team-based organization, where colleagues are flexible, multi-skilled and empowered to make decisions. A high level of initiative, energy and motivation are key role requirements, as well as organizational skills, able to meet deadlines with strong communication skills. The Accounts Payable area is responsible for the timely/accurate payment of all vendor invoices. This is an exciting opportunity to join the Accounts Payable team as an AP Specialist. Tasks will include managing some of our entities, answering internal queries and external emails, problem solving on the Aging and On Hold reports, managing the GRNI report on a monthly basis.

Responsibilities include:

• Managing the AP query inbox for entities, ensuring we are within our 48 hour SLA.
• Ensuring invoices on hold are resolved timely.
• Working with internal colleagues in resolving invoice and PO queries.
• Managing the ‘Goods received not invoiced report’.
• Working with an outsource provider in managing invoice processing inbox, and resolving issues, maintaining the daily tracker we receive from our outsourced provider.
• Main point of contact for phone queries.
• Ability to work with vendors with issues on invoices.
• Requesting statements from vendors and ensuring they match the information on file in the system.
• Reconciling supplier statements

EDUCATION & EXPERIENCE

Experience in working in an AP department with at 2 years’ experience, knowledge of ERP system, preferably Oracle, experience with working with different entities. Strong communication skills and problem solving skills are key to this role.