Accounts Payable Specialist

Action Air Conditioning, Heating & Solar; San Marcos (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Action AC, a growth-focused home-service company based in San Marcos, CA, seeks an Accounts Payable Specialist to join our team and support financial health. This role emphasizes accuracy, timely payments, and strong vendor relationships within a growing residential and commercial service business.

You will work with operations and leadership to ensure invoices are properly documented, matched to POs/BOLs, and paid on time, while maintaining organized records and contributing to month-end close.

Qualifications

• 2+ years of experience in accounting, accounts payable, bookkeeping, or a related field.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and excellent organizational skills.
• Experience processing invoices, reconciling vendor accounts, and managing vendor inquiries.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently.
• Review and verify invoices, including matching invoices to Bill of Lading and purchase orders.
• Verify vendor payment terms and ensure invoices are paid according to agreed-upon terms.
• Pay particular attention to priority and recurring vendors to ensure timely and consistent payments.
• Respond to vendor questions regarding invoices, payment status, remittances, and account balances.
• Reconcile Accounts Payable accounts to vendor statements and investigate discrepancies.
• Maintain organized electronic records by scanning and filing invoices, W-9s, and related documentation.
• Encourage vendors to submit invoices electronically and participate in ACH payments to reduce paper and check processing.
• Assist with employee expense reports as needed.
• Maintain accurate accounting records and supporting documentation.
• Assist with month-end requirements and other accounting activities as needed
• Develop a basic understanding of industry terminology and how our service business operates.
• Work closely with operations, vendors, and leadership to resolve issues and keep the business moving.
• Take on other tasks and duties as assigned to support the accounting and operations teams.

Skills

Accounting

Accounts Payable

Bookkeeping

Excel

Attention to detail

Organizational skills

Vendor relations

Problem solving

Communication

Team player

Tools

QuickBooks

NetSuite

Sage

ServiceTitan

Job description

Action AC, 130 Bosstick Blvd., San Marcos, California, United States of America

Job Description

Accounts Payable Specialist

Behind every successful service company are hundreds of important details that have to happen at the right time. Vendors need to be paid. Invoices need to be accurate. Purchase orders need to match. Records need to be organized. And our operations teams need to know they can count on accounting to keep things moving. That's where you come in.

Action AC, an affiliate ofNearU Services, is looking for anAccounts Payable Specialistto join our team inSan Marcos, CA. This is an important role supporting the financial and operational health of our growing residential and commercial service business.

We're looking for someone who enjoys creating order, solving problems, building relationships with vendors, and taking ownership of the details. If you're someone who notices when something doesn't look right, follows through until a question is answered, and takes pride in doing things accurately and on time, you'll have an opportunity to make a real impact here.

Who We Are

NearU Servicesis a growing network of residential and commercial home-service companies. We bring together strong local businesses and provide the people, resources, technology, systems, and operational support that help them grow while continuing to deliver exceptional service to their customers.

Action AC is an affiliate of NearU Services, combining the strength and resources of a growing organization with the local expertise and customer relationships that make a service business successful.

As part of the Action AC team, you won't be working in accounting in isolation. You'll work closely with vendors, operations, and leadership to make sure the financial side of the business supports the people doing the work every day.

What You'll Do

As our Accounts Payable Specialist, you'll take ownership of a critical part of our accounting operation — making sure invoices are accurate, properly documented, and paid on time.

Your day-to-day responsibilities will include:

• Process a high volume of vendor invoices accurately and efficiently.
• Review and verify invoices, including matching invoices to Bill of Lading and purchase orders.
• Verify vendor payment terms and ensure invoices are paid according to agreed-upon terms.
• Pay particular attention to priority and recurring vendors to ensure timely and consistent payments.
• Respond to vendor questions regarding invoices, payment status, remittances, and account balances.
• Reconcile Accounts Payable accounts to vendor statements and investigate discrepancies.
• Maintain organized electronic records by scanning and filing invoices, W-9s, and related documentation.
• Encourage vendors to submit invoices electronically and participate in ACH payments to reduce paper and check processing.
• Assist with employee expense reports as needed.
• Maintain accurate accounting records and supporting documentation.
• Assist with month-end requirements and other accounting activities as needed.
• Develop a basic understanding of industry terminology and how our service business operates.
• Work closely with operations, vendors, and leadership to resolve issues and keep the business moving.
• Take on other tasks and duties as assigned to support the accounting and operations teams.

The Story Behind the Role

This isn't simply an invoice-processing position.

Every invoice tells part of the story of our business. It may represent equipment, materials for a customer job, a supplier relationship, or a service that allows our field team to deliver on a promise to a customer. Your job is to make sure those transactions areaccurate, timely, organized, and accounted for properly.

You'll become someone our vendors know they can reach. Someone our operations team can rely on. And someone our accounting team trusts to own an important piece of the financial process.

As you learn the Action AC business and the home-services industry, you'll begin to see how the work you do connects to everything happening in the field

Ideally, You'll Bring:

• 2+ years of experience in accounting, accounts payable, bookkeeping, or a related field.
• Working knowledge of fundamental accounting principles and practices.
• Experience processing invoices, reconciling vendor accounts, and managing vendor inquiries.
• Proficiency with Microsoft Excel and other Microsoft Office applications.
• Strong attention to detail and excellent organizational skills.
• Ability to manage a high volume of transactions while maintaining accuracy and meeting deadlines.
• Strong follow-through, problem-solving skills, and a proactive approach to resolving discrepancies.
• Excellent communication and customer-service skills when working with vendors, branch teams, and internal stakeholders.
• A collaborative, team-oriented mindset and willingness to jump in and support the team wherever needed.
• Curiosity and initiative to learn the terminology, processes, and day-to-day operations of the home-services industry.

Preferred Qualifications:

• Experience in the home-services, construction, or related industries.
• Experience with accounting software such as QuickBooks, NetSuite, or Sage.
• Experience withServiceTitan strongly preferred.
• Familiarity with purchase orders, receiving documentation/Bills of Lading (BOLs), and three-way invoice matching is a plus.

What Success Looks Like

In your first year, success will look like:

• Accurate and timely month-end closes.
• Strong ownership and accountability for AP and GL processes.
• Reliable payroll support and reconciliations.
• Improved financial visibility through WIP and job costing.
• Clean, accurate balance sheet reconciliations.
• Strong partnership with operations and leadership.
• Better understanding of job and service profitability.
• Meaningful improvements to accounting processes and workflows.
• Becoming a trusted financial resource for the business.

Join the Story

We're growing, and growth creates opportunity.

At Action AC, you'll have the opportunity to make an impact today while helping build the accounting processes and financial discipline that will support the business tomorrow.

If you're an experienced accountant who wants toown your work, understand the business behind the numbers, partner with operations, and grow alongside a dynamic organization, we'd like to hear from you.

Join Action AC - an affiliate of NearU Services - and help us build what's next.

Equal Opportunity Employer

Action AC is an Equal Opportunity Employer (EEO). We are committed to creating an inclusive environment for all employees and applicants, and we do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, veteran status, or any other protected status.

Action AC, 130 Bosstick Blvd., San Marcos, California, United States of America