Accounts Payable Specialist

Edges Electrical Group; San Jose (CA); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

401(k)

Profit sharing

PTO

Paid holidays

Job summary

Edges Electrical Group in San Jose, CA, is seeking an Accounts Payable Specialist to join our Corporate team. The role focuses on timely payment of invoices, three-way matching, and maintaining organized records.

You will communicate with vendors and internal departments to resolve discrepancies and ensure accuracy. Ideal candidates have strong attention to detail, problem solving, and teamwork skills, with the ability to handle high invoice volume and deadlines in a fast-paced environment.

Qualifications

• High School Diploma or equivalent required.
• Strong attention to detail and organizational skills.
• Ability to process high invoice volume and meet deadlines.
• Effective communicator with vendors and internal teams.

Responsibilities

• Receive, review and process high-volume vendor invoices (ERP).
• Match invoices with PO/Receiver/invoice in the ERP system.
• Manage assigned email and respond or route as appropriate.
• Research and reconcile pricing, quantities, freight, and returns.
• Prepare and execute weekly check runs, ACH and wire transfers.
• Provide backup support for AP team, receptionist, and Cashier.
• Escalate complex discrepancies as needed.

Skills

Detail Oriented

Time Management

Problem Solving

Interpersonal Skills

Oral Communication

Written Communication

Teamwork

Attendance/Punctuality

Dependability

Initiative

Innovation

Education

High School Diploma or equivalent

Tools

ERP system

Microsoft Excel

Job description

We recognize that our employees are the pillars to the strength and stability of our organization, making Edges an employer of choice in Northern CA. We offer our full-time employees a highly competitive benefits package, we strongly support work/life balance and strive to provide an environment where people feel valued and appreciated.

We are currently recruiting for an Accounts Payable Specialist to join our Corporate team in San Jose. The Accounts Payable Specialist is responsible for ensuring all incoming material is paid for in a timely manner. This includes maintaining an organized filing system, researching discrepancies and working with internal departments and vendors. Must be able to process high invoice volume, meet deadlines and maintain organized workflow. The Accounts Payable Specialist should be an effective communicator and understand all receiving, purchasing and payable functions for problem solving, research and analysis. Additional duties may include backing up the cashier, and receptionist.

We are currently recruiting for an Accounts Payable Specialist to join our Corporate team in San Jose. The Accounts Payable Specialist is responsible for ensuring all incoming material is paid for in a timely manner. This includes maintaining an organized filing system, researching discrepancies and working with internal departments and vendors. Must be able to process high invoice volume, meet deadlines and maintain organized workflow. The Accounts Payable Specialist should be an effective communicator and understand all receiving, purchasing and payable functions for problem solving, research and analysis. Additional duties may include backing up the cashier, and receptionist.

Essential Responsibilities & Duties:

• Receive, review and process high-volume vendor invoices for electrical materials, equipment and services. Perform three-way match (PO/Receiver/invoice) in the ERP system.
• Match invoices, credit memos, and return documents with purchase orders and receiving records.
• Manage assigned email and respond or route as appropriate.
• Research and reconcile discrepancies related to pricing, quantities, freight, restocking fees and returned materials.
• Review vendor statements and identify open items for follow-up.
• Prepare and execute weekly check runs, ACH and wire transfers in accordance with payment terms and internal controls.
• Process freight claims for damaged or short materials and follow through on resolution.
• Communicate with vendors and internal departments regarding routine AP issues.
• Escalate complex discrepancies or unresolved issues to AP Specialist II or Supervisor.
• Provide backup support for Accounts Payable team, receptionist, and Cashier.
• Perform other duties as assigned.

Supervisory Responsibilities:

None

Education & Experience:

High School Diploma or equivalent

Competencies:

Detail Oriented and Organized– Pays close attention to all aspects of the work: notices minor details; identifies inaccuracies and errors; organizes work and workspace and utilizes systems to ensure work is prioritized, completely and accurately.

Time Management- Organizes and uses time effectively and productively, schedules and prioritizes to ensure work is completed on schedule.

Problem Solving– Identifies and resolve problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; uses reason even when dealing with emotional topics.

Interpersonal Skills– Maintains confidentiality; keeps emotions under control.

Oral Communication– Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions; participates in meetings.

Written Communication– Writes clearly and informatively; edits work for spelling and grammar; presents numerical data effectively; able to read and interpret written information.

Teamwork– Contributes to building a positive team spirit.

Attendance/Punctuality– Is consistently at work and on time, ensures work responsibilities are covered when absent.

Dependability– Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals; complete tasks on time or notifies appropriate person with an alternate plan

Initiative– Volunteers readily; undertakes self-development activities; seeks increased responsibilities.

Innovation– Displays original thinking and creativity; generates suggestions for improving work.

Skills:

Computer Skills: Basic PC skills and experience with automated accounting software. Basic proficiency with Microsoft Office applications, with an emphasis on Excel, and ability to provide routine ad-hoc reporting.

Language Skills: Ability to read and interpret documents and writes routine correspondence. Ability to speak effectively with customers/vendors or other employees.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situation.

Analytical Skills:

Ability to prepare, organize and analyze information

Certificates &Licenses:

None

If there is an offer, the salary presented will consider several factors including, but not limited to, geographical location, a candidate’s experience, education, skills, licensure and certifications, training, and internal equity. Base pay is just one piece of the total rewards program offered by Edges Electrical Group. Eligible roles also qualify for a comprehensive benefits package including 401(k), profit sharing, PTO, and paid holidays.