Accounts Payable Specialist

InnoVision Marketing Group; San Diego (CA); Sur place; USD 32 000 - 37 000; Plein temps

Résumé du poste

InnoVision Marketing Group in San Diego is seeking an experienced Accounts Payable Specialist to own the day-to-day AP process, ensuring invoices, approvals, and payments are accurate and timely. You will maintain vendor records, code expenses, and support month-end activities within a professional services agency.

This in-office role requires 2+ years of AP or related experience, strong Excel and accounting software skills, and a keen eye for discrepancies.

Qualifications

• 2+ years of accounts payable, bookkeeping, or related financial experience.
• Strong understanding of accounts payable processes and basic accounting principles.
• Experience processing invoices, payments, expense reports, and vendor records.
• Experience with accounting software and financial management systems.
• Proficiency with Microsoft Excel, Word, Outlook, and related business applications.
• Strong numerical aptitude with the ability to identify discrepancies.
• Excellent organizational and record-keeping skills.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with Finance and other departments.
• Experience in a professional-services organization is a plus.

Responsabilités

• Own the day-to-day accounts payable process, invoices and payments processed accurately and on time.
• Review, code, and process vendor invoices with approvals and documentation.
• Ensure expenses coded to correct accounts, clients, jobs, and departments.
• Identify and resolve discrepancies, duplicate invoices, missing information, and unusual charges.
• Maintain vendor records, W-9s, payment information, invoices, approvals, and docs.
• Monitor payment schedules, process vendor payments, and communicate with vendors.
• Reconcile vendor statements, credit cards, and accounts, resolving discrepancies.
• Review expense reports and receipts for accuracy and completeness.
• Assist with month-end and year-end close activities and 1099 preparation.
• Work with other departments to obtain approvals and documentation.

Connaissances

Accounts payable experience

Numerical aptitude

Organizational skills

Communication skills

Independent worker

Attention to detail

Team collaboration with Finance

Outils

Accounting software

Microsoft Excel

Word/Outlook

Description du poste

At InnoVision Marketing Group ‘The Anti-Agency®’, details matter. Especially when it comes to the numbers.

We’re looking for an experienced, highly organized, and exceptionally detail-oriented Accounts Payable Specialist to join our Finance team. This role is for someone who takes pride in accuracy, catches discrepancies before they become problems, follows through, and understands that financial operations require accountability at every step.

You’ll own the day-to-day accounts payable process from invoices and approvals to vendor payments, reconciliations, and recordkeeping. You will be working closely with our Finance team and other team members and departments throughout the agency.

If you pay attention, ask questions when something doesn’t look right, and take personal ownership of getting the numbers right, this may be the right fit for you.

Accounts Payable (AP) Specialist

What You’ll Do

• Own the day-to-day accounts payable process, ensuring invoices and payments are processed accurately and on time.
• Review, code, and process vendor invoices, verifying approvals and supporting documentation.
• Ensure expenses are coded correctly to the appropriate accounts, clients, jobs, and departments.
• Identify and resolve discrepancies, duplicate invoices, missing information, and unusual charges before payment.
• Maintain accurate vendor records, W-9s, payment information, invoices, approvals, and supporting documentation.
• Monitor payment schedules, process vendor payments, and communicate with vendors regarding invoices, payments, and account questions.
• Reconcile vendor statements, credit cards, and accounts, researching and resolving discrepancies as needed.
• Review expense reports and receipts for accuracy and completeness.
• Assist with month-end and year-end close activities and annual 1099 preparation.
• Work across departments to obtain approvals and documentation, proactively following up when information is missing.
• Support Finance with reporting, audits, and special projects while protecting confidential financial information.

What We’re Looking For

• 2+ years of accounts payable, bookkeeping, accounting support, or related financial experience preferred.
• Strong understanding of accounts payable processes and basic accounting principles.
• Experience processing invoices, payments, expense reports, and vendor records.
• Experience with accounting software and financial management systems.
• Proficiency with Microsoft Excel, Word, Outlook, and related business applications.
• Strong numerical aptitude with the ability to identify discrepancies.
• Excellent organizational and record-keeping skills.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating effectively with Finance and other departments.
• Experience working within a professional-services organization is a plus.

What Makes a Great Team Member at InnoVision Marketing Group

We can teach systems and processes. We can’t teach integrity, accountability, or pride in getting things right. The people who thrive in this role demonstrate:

• Exceptional attention to detail and accuracy.
• Accountability and ownership.
• Reliability and follow-through.
• Strong time management and the ability to manage multiple priorities and deadlines.
• Proactive problem-solving.
• Sound judgment and discretion.
• Professionalism and positive energy.
• A team-first mentality.
• High integrity, especially when handling confidential financial information.

This is a role for someone who takes satisfaction in knowing the numbers are right, the documentation is complete, the deadlines are met, and nothing has fallen through the cracks.

What to Expect

This is a full-time, mandatory in-office position in San Diego, Monday through Friday.

You’ll be responsible for recurring and time-sensitive financial deadlines, so reliability and follow-through are critical. Additional availability may occasionally be required during month-end, year-end, or other high-volume financial periods.

Why InnoVision

At InnoVision Marketing Group, every department contributes to the work we deliver and the experience we provide our clients. Our Finance team is no exception. It plays an essential role in keeping our organization operating efficiently, accurately, and responsibly.

We’re The Anti-Agency® because we believe there’s a better way to do things and that philosophy extends to the people we bring onto our team. We value people who take ownership, care about the quality of their work, support the people around them, and want to be part of something they can be proud of.

If you’re highly organized, exceptionally detail-oriented, enjoy working with numbers, take pride in accuracy, and want to build your career with a growing organization that values accountability and excellence, we want to meet you.

Compensation: $23.00 - $27.00 hourly