Accounts Payable Specialist

CoCreativ; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

FSA

Paid time off

Summer Fridays

Office events

Job summary

CoCreativ in New York City is seeking an Accounts Payable Assistant to support AP across the CoCreativ group. You will ensure invoices are coded correctly, routed for approvals, and paid on time while maintaining accurate records.

This role offers a hybrid schedule (3 days onsite) in Tribeca, NY, with a team-focused environment. Ideal for early-career accountants building AP expertise across multiple brands.

Qualifications

• 1–3 years of accounts payable or related accounting experience.
• Strong attention to detail and accuracy.
• Clear, professional communication and follow-up with teams and vendors.
• Strong organizational skills and ability to manage invoices, approvals, and schedules.
• Working knowledge of Excel or Google Sheets.

Responsibilities

• Process accounts payable across multiple CoCreativ entities.
• Code invoices to GL accounts, business units, and departments or projects.
• Route invoices to correct approvers and follow up on approvals.
• Manage vendor onboarding and vendor information in Airbase.
• Process vendor payments and employee expense reimbursements.
• Prepare and support weekly AP payment batches.
• Communicate with vendors regarding invoices and payment details.
• Maintain AP records and documentation.
• Assist with cross-entity expense allocations and prepaid/asset documentation.
• Support accounting projects and AP workflow improvements.

Skills

AP experience

Attention to detail

Communication

Organization

Excel/Google Sheets

Tools

Airbase

NetSuite

ERP systems

Job description

CoCreativ is a group of creative and technology businesses working across content production, studio services, and creative workflow technology. Our family of brands includes Industrial Color, Smashbox Studios, and globaledit, bringing together creative production, studio capabilities, and technology under one organization. Copy of Accounts Payable Assist…

We’re looking for an Accounts Payable Assistant to join our Finance team and support accounts payable across the CoCreativ group.

This is a great opportunity for someone early in their accounting career who already understands the fundamentals of accounts payable and wants to build deeper experience in a fast-moving, multi-business environment.

You’ll work closely with our Accounts Payable / Accounts Receivable Manager and teams across CoCreativ to make sure invoices are coded correctly, routed to the right people, paid on time, and accurately recorded across our different business entities.

The work itself is straightforward, but the details matter. We operate across multiple businesses, departments, projects, and vendors, so we’re looking for someone who is organized, careful, comfortable asking questions, and able to communicate clearly with both internal teams and external partners.

• Process accounts payable across multiple CoCreativ business entities.
• Review and code invoices to the appropriate GL account, business unit, and department or project.
• Make sure invoices are routed to the correct approvers and follow up when approvals or information are outstanding.
• Manage vendor onboarding and vendor information in Airbase.
• Process vendor payments and employee expense reimbursements.
• Prepare and support weekly accounts payable payment batches.
• Communicate with vendors regarding invoices, payment information, banking details, and other questions.
• Maintain accurate AP records, supporting documentation, and payment schedules.
• Help identify invoices or expenses that need to be allocated across multiple CoCreativ businesses.
• Provide supporting documentation related to prepaid expenses and asset purchases.
• Assist with general accounting projects and process improvements as needed.
• Help improve vendor onboarding and other AP workflows over time.

The role supports a meaningful volume of activity, with approximately 200–300 vendors in a typical month, including recurring vendors such as equipment providers, utilities, leases, and other partners, with volume increasing during larger productions.

What We’re Looking For

• 1–3 years of accounts payable or related accounting experience. Internship or early-career AP experience may also be considered.
• A working understanding of basic accounting principles, including GL coding, debits and credits.
• Strong attention to detail. You notice when something looks wrong and take the extra step to figure it out.
• Clear, professional communication skills and the ability to follow up consistently with colleagues and vendors.
• Strong organizational skills and the ability to keep track of invoices, approvals, deadlines, and payment schedules.
• Comfort working across multiple business entities and learning how expenses should be allocated.
• Working knowledge of Excel or Google Sheets.
• Ability to work independently once trained while knowing when to ask questions.
• Comfort working in a fast-paced environment where priorities and invoice volume can change depending on production activity.

Nice to Have

• Experience with Airbase or another AP, expense management, or spend management platform.
• Experience with NetSuite or another ERP/accounting system.
• Experience working in a multi-entity organization.
• Experience in creative production, advertising, media, or a similar project-based environment.

Airbase and NetSuite experience are helpful, but they are not requirements. The team is comfortable teaching the systems to someone with solid AP fundamentals and the ability to learn quickly.

The anticipated salary range for this role is $65,000 - $70,000 annually. Ranges are based on various factors, including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience, and skills relative to the defined job requirements. This role operates in a hybrid capacity, 3 days per week onsite in our studios in Tribeca, New York City.

Our benefits package is designed to support your health, well-being, and time outside of work. It includes medical, dental, and vision insurance, an FSA, paid time off, summer Fridays, and regular office events that bring our teams together. Employees also enjoy a beautiful, inspiring workspace with an open gallery and two outdoor patio decks for working, connecting, and recharging.