Accounts Payable Specialist

Empire Roofing, Inc.; Round Rock (TX); On-site; USD 32,000 - 45,000; Full time

Job summary

Empire Roofing, Inc. in Round Rock, TX is seeking an Accounts Payable Specialist. The role handles invoices, reconciliations, and check runs, with participation in month-end close.

It requires strong communication, organization, and a detail-oriented approach. The position supports cross-training across Departments as needed. The ideal candidate has 2+ years of data entry experience, familiarity with integrated systems, and solid accounting basics (AP/AR/GL).

Qualifications

• 2+ years data entry experience, preferably in financial or construction services.
• Experience with an integrated computer system.
• Basic understanding of accounting: AP/AR/GL.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Suite products.

Responsibilities

• Coordinate the collection of all purchase card documentation from field personnel.
• Review receipts to ensure field compliance with purchase card policies.
• Reconcile purchases between work order system and credit card purchase system; investigate discrepancies.
• Assign general ledger codes to invoices and allocate to the appropriate division.
• Validate transactions have been entered into the work order system.
• Support month-end close processes and cross-train with AR & Payroll as needed.
• Assist with workload fluctuations as assigned.

Skills

Data entry

Integrated systems

Accounting basics

Communication skills

MS Office

Education

Associates Degree preferred

Job description

Non-Exempt

Reports to: Operating Unit President

Salary: $28.00+ per hour (dependent upon experience)

Position Summary

The Accounts Payable Specialist will handle invoices, reconcile quantities received, process check runs, follow-up on supplier issues, and participate in the month-end close process. The individual should possess strong communication. organization skills, great attention to detail, the ability to learn quickly and handle inconsistencies. Additionally, this position will cross train with other departments as deemed necessary.

Job Functions

• Coordinate the collection of all purchase card transaction documentation from field personnel.
• Review receipts to ensure field compliance with purchase card policies.
• Reconcile purchases between work order system and credit card purchase system and investigate the cause of the discrepancies.
• Assign general ledger codes to invoices and allocate to the appropriate division.
• Validate transactions have been entered into work order system.
• Perform job responsibilities in compliance with established policies, procedures and controls.
• Work with business leadership to obtain time approval for hours worked by field personnel.
• File and store statements and receipts in compliance with the auditing process.
• Will cross train in other departments as deemed necessary (Accounts Receivable & Payroll)
• Must have flexibility to handle fluctuations in workload as assigned

Knowledge, Skills & Experience (Essential)

• Minimum of 2 years current data entry experience, preferably in financial or construction services.
• Experience with an integrated computer system
• Must have basic understanding of accounting, including accounts payable, receivable and general ledger.
• Excellent oral and written communication skills.
• Proficient with Microsoft Office Suite Products

Knowledge, Skills & Experience (Desirable)

• Associates Degree preferred but not required.

Occupational Health and Safety

• Compliance with workplace policies and procedures for risk identification, risk assessment and risk control
• Active participation in activities associated with the management of workplace health and safety
• Identification and reporting of health and safety risks, accidents, incidents, injuries and property damage at the workplace

Working Conditions

Physical surroundings: Office environment with typical office machines and exposure to noise and temperature.

Physical Effort: Extensive sitting, standing, walking. Repetitive keying, typing. Occasional lifting not to exceed 25 pounds

Travel: Local and occasional of state, dependent upon corporate training schedule

Hours: Overtime possible, depending on workload

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this position. They are not intended to be an exhaustive list of all associated responsibilities, skills, efforts or working conditions. Tecta America reserves the right to change, amend, add, delete and otherwise assign any and all duties, responsibilities and position titles as it deems necessary to meet the needs of the business.Tecta America is an Equal Opportunity Employer.