Accounts Payable Clerk

Kinsley Power Systems; Reno, Northern (NV, KY); Hybrid; USD 42,000 - 62,000; Full time

Job summary

Kinsley Power Systems seeks an organized Accounts Payable Team Member to manage construction payables, match POs with invoices, and coordinate deposits. You will help optimize cash flow and ensure timely payments to vendors in a fast-paced environment.

The role requires strong MS Office skills, attention to detail, and the ability to handle week-end shifts as needed. 18+ years old and adaptable to business needs are required.

Qualifications

• Minimum 1-year accounts payable experience.
• Experience with expense reports and coding.
• Must be familiar with month-end procedures.
• Strong attention to detail and organizational skills.
• Proficient with MS Office products (Excel, Word, Outlook).

Responsibilities

• Focus on construction payables.
• Match purchase orders with invoices.
• Coordinate bank deposits and report financial results to management.
• Pay vendor invoices and track bank account balances.
• Monitor vendor payment agreements to maximize discounts.
• Generate weekly cash flow related reports for upper management.
• Run checks weekly and ensure timely payments.
• Pay sales tax on appropriate invoices and maintain payment records.

Skills

Attention to detail

Problem solving

Month-end procedures

Expense reports

Reading/Writing/Math

Clerical

Flexibility

Education

Accounts payable experience

1 year minimum experience

Tools

Microsoft Excel

Microsoft Word

Outlook

Publisher

PowerPoint

Job description

ESSENTIAL DUTIES AND RESPONSIBILITIES

Primary duties and responsibilities include, but are not limited to, the following:

• Focus on construction payables.
• Match purchase orders with invoices.
• Coordinate bank deposits and report financial results on a regular basis to management.
• Pay vendor invoices and track bank account balances.
• Monitor all vendor payment agreements to find discounts that can be used to reduce invoice amounts.
• Work with cash requirements on a weekly basis.
• Run checks weekly.
• Run reports for upper management.
• Responsible for paying sales tax to various jurisdictions on appropriate invoices and keeping accurate record of payments made.
• Any other duties as assigned within the scope of this position.

KNOWLEDGE/SKILLS/ABILITIES

• Excellent attention to detail and strong organizational ability.
• Proactive in identifying problems and taking actions to resolve.
• Must be familiar with Month-end procedures.
• Experience in expense reports, coding, etc.
• Proficient in Microsoft Office Products: Project, Word, Excel, Power Point, Publisher and Outlook.
• Ability of complex reading, writing, math, and task completion skills is required.
• Must have the following skills: clerical, compiling, coordination, analyzing, instructing, following instructions, influencing others, memorization, problem solving, independent judgment, and decision making.
• Flexible working all shifts including holidays, nights, and weekend hours as business needs dictate.
• Must be a minimum of 18 years of age.

EDUCATION and/or EXPERIENCE

• Minimum of 1-year accounts payable experience or any combination of education, training, or experience that provides the required knowledge, skills, and abilities.

PHYSICAL DEMANDS

• While performing the duties of this job, the team member is constantly sitting and occasionally standing, walking, reaching overhead, bending over, crouching, kneeling, climbing, and balancing during the duration of their shift.
• Must be able to occasionally lift/carry and/or push/pull 25lbs or less.
• The team member will constantly make repetitive use of their dominant hand and require frequent light grasping motions and occasional firm/strong grasping motions. Finger dexterity of both hands will be constantly required.
• Constant use of vision abilities is required including distance, depth perception, field of vision, and color vision.
• The physical demands described here are representative of those that must be met by a Team Member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

• Work performed indoors, alone and frequently with and around others. Team Member will perform work face-to-face including verbal contact with others on extended shifts around computer equipment and other electrical devices.
• The noise level in the work environment is usually moderate.
• Team Member may be exposed to confined areas, moving objects, and secondhand smoke.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.