Accounts Payable Specialist

ASSYST, Inc.; Rockville (MD); On-site; USD 60,000 - 80,000; Full time

Job summary

ASSYST, Inc. in Rockville, MD is seeking an experienced Fiscal Assistant to support Accounts Payable operations. The role focuses on processing invoices, PO matching, and ensuring GAAP-compliant financial transactions.

Candidates should have hands-on Oracle Financial Modules experience, strong data entry and MS Office skills, and the ability to review and reconcile disbursements in a high-volume AP environment.

Qualifications

• Experience with posting journal entries and processing financial transactions through automated systems.
• Hands-on experience with Oracle Financial Modules including AP, iExpense, GL, and project/grant transactions.
• Strong understanding of Accounts Payable processes and GAAP.
• Proficiency in data entry and Microsoft Office applications (Word/Excel).

Responsibilities

• Review, validate, and process non-payroll disbursement transactions accurately and timely.
• Process payment invoices, purchasing transactions, iExpense, GL, and project/grant inquiries.
• Assist client departments with Oracle Financial transactions and resolve related issues.
• Prepare and process disbursements in accordance with GAAP.
• Audit financial transactions and supporting documentation for propriety and compliance.
• Investigate and resolve discrepancies and processing errors.
• Perform financial reconciliations and maintain transaction records.
• Match vendor invoices to receiving records and POs before payments are made.
• Data entry and use of MS Office to support daily financial operations.

Skills

Accounts Payable processes

Data entry

MS Office

GAAP knowledge

Tools

Oracle Financial Modules

iExpense

General Ledger

Purchasing/POs

Job description

Assyst is seeking an experienced Accounts Payable Specialist to support the client’s Accounts Payable operations. The ideal candidate will have hands-on experience with Oracle Financial Modules, invoice processing, purchase order matching, and financial transaction processing. The role involves reviewing, auditing, reconciling, and processing non-payroll disbursements while ensuring accuracy and compliance with Generally Accepted Accounting Principles (GAAP).

Job Title: Fiscal Assistant
Location: Rockville, MD

• Review, validate, and process non-payroll disbursement transactions, ensuring accuracy, completeness, and timely processing.
• Utilize Oracle Financial Modules to process payment invoices, purchasing transactions, iExpense, General Ledger, and Project and Grant inquiries and transactions.
• Assist client departments with Oracle Financial transactions and resolve related processing issues.
• Prepare and process financial disbursements in accordance with Generally Accepted Accounting Principles (GAAP).
• Audit financial transactions and supporting documentation to ensure propriety and compliance with established procedures.
• Investigate and resolve discrepancies, errors, and issues arising during invoice and payment processing.
• Perform financial reconciliations and maintain accurate transaction records.
• Match vendor invoices against receiving records and Purchase Orders (POs) before processing payments.
• Perform data entry and utilize Microsoft Office applications to support daily financial operations.

Required Skills & Qualifications:

• Fiscally related clerical experience, including posting journal entries and processing financial transactions through automated systems.
• Hands-on experience with Oracle Financial Modules, including:
  • Accounts Payable and Payment Invoice Processing
  • Purchasing and Purchase Orders
  • iExpense
  • General Ledger
  • Project and Grant inquiries and transactions
• Strong understanding of Accounts Payable processes, invoice validation, and financial transaction processing.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Proficiency in data entry and Microsoft Office applications, particularly word processing and spreadsheet functions.
• Ability to investigate and resolve financial discrepancies and transaction processing errors.

Preferred Qualifications:

• Experience working in a high-volume Accounts Payable environment.
• Strong experience matching invoices against receiving records and Purchase Orders (POs).

ASSYST is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, national origin or any other characteristic protected under federal, state, or applicable local law.

As set forth in ASSYST, Inc.’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.