Accounts Payable Specialist

ZRG Partners LLC; Rochelle Park (NJ); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

Benefits package

Job summary

ZRG Partners in Westborough, MA seeks a detail-oriented Accounts Payable Specialist to support daily AP operations and related financial processes. You will work with Finance, HR, vendors, and employees to ensure timely processing of invoices, expenses, and payments.

The ideal candidate has 0-2 years in AP/Accounting, strong Excel skills, and experience with Tipalti, Concur, and ERP systems. A comprehensive benefits package is provided along with a competitive base pay.

Qualifications

• Associate's or Bachelor's degree or equivalent combination.
• 0-2 years of experience in Accounts Payable, Accounting, or Finance.
• Experience with automated accounts payable and expense management systems.
• Proficiency in Microsoft Excel and Microsoft Word.
• Understanding of 1099 reporting and ERP concepts.

Responsibilities

• Support end-to-end AP process via Tipalti, from onboarding to payments.
• Serve as primary contact for vendors and contractors.
• Assist with Concur T&E onboarding, reviews, and policy monitoring.
• Review invoices for accuracy, coding, approvals, and policy adherence.
• Prepare audit support documentation and respond to requests.
• Assist with 1099 preparation and filing in IRS compliance.
• Support month-end and year-end AP closings.
• Maintain accurate vendor records and documentation.
• Collaborate with Finance, HR, Payroll, and other departments.

Skills

Attention to detail

Analytical thinking

Organizational skills

Time management

Effective communication

Education

Associate's or Bachelor's degree or equivalent

Bachelor's degree in Accounting/Finance (preferred)

Tools

Tipalti

Concur

AppZen

NetSuite

ERP systems

Excel

Word

Job description

About this position

About ZRG:

For 25+ years, ZRG has been helping our clients move forward in their industries and our candidates move forward in their careers. We started as a boutique retained executive search firm with a handful of talent professionals. Today, we are a global talent advisory firm, providing people solutions for our clients' most complex talent issues. Our core offerings include revolutionary, data-based, executive search focusing on senior leadership around the world. Our suite of on-demand talent offerings helps backfill open roles and address project-based work with specialized talent. Our consulting and advisory solutions focus on key issues like culture, strategic alignment, coaching, and sales optimization.

Leveraging our global platform of over 500 teammates with a tech-powered solution kit, ZRG is a leading talent advisory firm for leading-edge clients.

We offer a broad scope of consulting services alongside our core search offerings. The methodologies developed by our Walking The Talk group, including the revolutionary Taylor Assessment, can make culture your superpower. The consultants in our Brimstone group will help optimize and onboard world‑class leadership. We provide on-demand talent solutions whether your need is increased bandwidth at crunch time or a steady hand on the wheel during an ongoing leadership search. We are leading the way with embedded recruiting, letting you scale up your business without unnecessary overhead.

We are natively global in our reach with practitioners and entire divisions working around the world in the UK, Europe, the Middle East/North Africa, Australia, the Asia Pacific, and North and South America. Our team collaborates across geographic boundaries and industry verticals to bring you multiple solutions.

Role Summary:

ZRG is seeking a detail-oriented and highly organized Accounts Payable Specialist to support the day-to-day accounts payable function and related financial operations. This role is responsible for ensuring the accurate and timely processing of invoices, employee expenses, vendor payments, audit requests, and regulatory reporting requirements. The ideal candidate will possess strong analytical skills, exceptional attention to detail, and a commitment to delivering excellent internal and external customer service. This position works closely with Finance, HR, vendors, contractors, and employees across the organization to support efficient financial operations and maintain compliance with company policies and procedures.

Key Responsibilities:

• Support the end-to-end accounts payable process through Tipalti, including vendor and contractor onboarding, account setup assistance, invoice review, coding validation, approval workflow management, and payment processing.
• Serve as a primary point of contact for vendors and contractors, responding to inquiries and maintaining positive professional relationships.
• Assist with administration of the Concur Travel & Expense (T&E) platform, including employee onboarding, expense report review, policy compliance monitoring, and user support.
• Review invoices and expense reports for accuracy, proper coding, required approvals, and adherence to company policies.
• Prepare audit support documentation and respond to internal and external audit requests in a timely and accurate manner.
• Assist with the preparation, issuance, reconciliation, and filing of annual 1099 forms in compliance with IRS regulations.
• Support month-end and year-end closing activities related to accounts payable and accrued expenses.
• Maintain accurate vendor records and ensure all supporting documentation is properly organized and retained.
• Monitor and safeguard confidential financial and organizational information.
• Provide backup support for cash application and related accounting functions as needed.
• Identify opportunities to improve accounts payable processes, controls, and efficiencies.
• Collaborate cross-functionally with Finance, Human Resources, Payroll, and other departments to ensure seamless financial operations.

Qualifications:

• Associate's or Bachelor's degree or equivalent combination of education and relevant work experience.
• 0-2 years of experience in Accounts Payable, Accounting, or Finance.
• Experience working with automated accounts payable and expense management systems.
• Understanding of invoice processing, expense reimbursement procedures, and payment workflows.
• Experience utilizing ERP systems within a corporate environment.
• Proficiency in Microsoft Excel and Microsoft Word.
• Knowledge of banking requirements and payment processing procedures.
• Strong organizational, analytical, and problem‑solving skills.
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment.
• Excellent verbal and written communication skills.
• Demonstrated ability to work effectively both independently and collaboratively across departments.
• High level of accuracy, attention to detail, and commitment to maintaining confidentiality.

Preferred Qualifications:

• Bachelor's degree in Accounting, Finance, or a related field.
• Experience with Tipalti, Concur, and AppZen.
• Experience with NetSuite or other cloud-based ERP systems.
• Understanding of 1099 reporting requirements and regulatory compliance.
• Previous experience supporting audits and month-end close processes.
• Experience working in a professional services, consulting, or global business environment.

Compensation is tailored to each individual based on their skills, qualifications, experience, and location. The rates mentioned in this posting represent only the base hourly, monthly, or annual pay and exclude potential bonuses, equity, or sales incentives, where applicable. Beyond base pay, we provide a comprehensive benefits package.

ZRG Partners is Mac preferred environment.

The pay range for this role is:
60,000 - 70,000 USD per year(Westborough, MA)