Manager, Accounts Payable

Jobgether; États-Unis; À distance; USD 80 000 - 90 000; Plein temps

Avantages offerts par ce poste

Competitive salary

Annual incentive bonus program

Comprehensive healthcare coverage

401(k) with employer matching

Remote work flexibility

PTO and holidays

Learning and career development

Résumé du poste

Jobgether is seeking a senior Accounts Payable leader to oversee the full lifecycle from invoice intake to month-end close, managing domestic and international payments and maintaining strong internal controls.

You will supervise the AP team, coordinate across Finance, IT, and business stakeholders, and optimize processes for accuracy and efficiency. This role is remote from the United States with ET time alignment and a competitive benefits package.

Qualifications

• Five+ years of accounts payable, accounting, or financial operations ownership.
• Two+ years of formal management experience.
• Hands-on leadership with AP processing, reconciliations, and close activities.
• Experience managing domestic and international payments (ACH, wires, checks, virtual cards).
• Experience with travel and expense management platforms and AP automation.
• Strong AP controls, documentation standards, and risk awareness.
• Advanced Excel for data analysis and reporting.
• Vendor and stakeholder management with strong communication.
• Ability to balance supervision with hands-on processing.
• Experience across multiple entities or nonprofit accounting is a plus.
• Education preferred; remote US work with ET alignment.

Responsabilités

• Oversee the full AP lifecycle from invoice intake to month-end close support.
• Manage domestic and international payments via ACH, wires, checks, and virtual cards.
• Verify invoices and documentation for accuracy and policy compliance.
• Serve as primary escalation point for vendor inquiries and disputes.
• Monitor cash flow, aging, and payment schedules for timely payments.
• Prepare AP reconciliations and related financial reporting.
• Support IRS 1099 reporting and vendor eligibility validation.
• Develop AP performance metrics and drive process improvements.
• Administer expense management platforms and workflows (Concur).
• Lead and develop the AP team with coaching and feedback.
• Maintain internal controls and data integrity across AP processes.

Connaissances

Excel proficiency

Communication skills

Analytical thinking

Time management

Vendor management

Formation

Bachelor’s degree in Accounting, Finance, or Business Administration

Equivalent relevant professional experience

Outils

Concur

Sage Intacct

Description du poste

Accountabilities

- Oversee the full accounts payable lifecycle: Manage and actively participate in invoice intake and review, coding validation, approval routing, payment-batch preparation, payment release coordination, vendor issue resolution, account reconciliations, and month-end close support.

- Manage domestic and international payments: Prepare, review, and process payments through ACH, domestic and international wire transfers, checks, virtual cards, and other applicable payment methods. Ensure foreign-currency transactions are appropriately documented, authorized, reconciled, and compliant with established procedures.

- Maintain payment accuracy and internal controls: Verify invoices and supporting documentation for accuracy, authorization, coding, tax treatment, payment terms, and compliance with organizational policies. Coordinate approvals and payment releases in accordance with internal control requirements.

- Manage vendor relationships: Serve as the primary escalation point for vendor inquiries, payment discrepancies, disputes, rejected or returned transactions, and other payment-related issues. Oversee vendor onboarding, record maintenance, documentation, W-9 collection, and vendor data validation.

- Monitor cash flow and payment schedules: Track accounts payable aging, payment deadlines, outstanding liabilities, and cash requirements to support effective financial planning and timely vendor payments.

- Lead reconciliations and financial reporting: Maintain responsibility for accounts payable-related balance sheet accounts, review journal entries, and prepare or oversee monthly reconciliations for accounts payable, prepayments, accrued liabilities, and related accounts.

- Support financial close and tax compliance: Contribute to month-end and year-end closing activities, including accruals, journal entries, account analyses, reconciliations, and financial reporting. Manage annual IRS Form 1099 reporting and filing, including vendor eligibility validation and timely distribution.

- Develop performance metrics: Partner with Finance leadership to establish and report on accounts payable performance indicators, including invoice processing times, vendor onboarding, payment accuracy, service levels, and operational efficiency.

- Administer expense management systems: Manage the organization's travel and expense management and accounts payable automation platform, currently Concur. Oversee system configuration, approval workflows, user access, policy administration, expense reviews, and user support.

- Strengthen systems and processes: Monitor system performance and integrations, identify data anomalies, and recommend improvements through automation, enhanced reporting, and process redesign. Collaborate with IT, Finance, and business stakeholders to improve system functionality and data integrity.

- Lead and develop the accounts payable team: Directly supervise the Accounts Payable Specialist, allocating workloads, setting performance expectations, providing coaching and feedback, and supporting professional development.

- Maintain hands-on operational leadership: Step into transaction-level work when needed to resolve complex issues, meet deadlines, provide backup coverage, and maintain service quality. Review team output for accuracy, timeliness, documentation, and compliance.

- Promote continuity and accountability: Develop cross-training plans, maintain process documentation, establish backup coverage, and foster a collaborative culture focused on customer service, reliability, and continuous improvement.

- Support audits and strategic initiatives: Respond to audit requests, contribute to special projects, and collaborate with Finance and Administration leadership on cross-functional initiatives and broader organizational objectives.

Requirements:

- Professional experience: At least five years of progressively responsible experience in accounts payable, accounting, or financial operations, including substantial hands‑on ownership of the full accounts payable lifecycle.

- People management: At least two years of formal management experience, including workload allocation, performance management, employee coaching, feedback, and professional development.

- Hands‑on leadership: Demonstrated ability to balance direct team supervision with active involvement in transaction processing, payment administration, reconciliations, vendor support, and financial close activities.

- Payment processing expertise: Proven experience managing domestic and international payments, including foreign‑currency transactions and multiple payment methods such as ACH, domestic and international wires, checks, and virtual cards.

- Accounts payable operations: Strong experience with invoice review, payment‑batch preparation, approval workflows, payment releases, vendor issue resolution, reconciliations, and month‑end close support.

- Expense management systems: Extensive experience administering or working with travel and expense management platforms, including workflow configuration, user access, policy administration, expense review, issue resolution, and user support.

- Financial controls and compliance: Strong understanding of accounts payable controls, authorization requirements, documentation standards, payment‑related risks, and accurate financial recordkeeping.

- Reconciliation and reporting skills: Experience preparing or reviewing accounts payable balance sheet reconciliations, supporting financial close activities, and producing operational and management reports.

- Advanced technical skills: Advanced proficiency in Microsoft Excel and the ability to analyze financial data, investigate discrepancies, maintain accurate records, and identify process improvements.

- Vendor and stakeholder management: Strong communication, customer service, and relationship‑building skills, with the ability to resolve escalations professionally and collaborate effectively across Finance, IT, vendors, and other business teams.

- Analytical and problem‑solving abilities: Excellent attention to detail, sound judgment, organizational skills, and the ability to manage competing priorities while maintaining accuracy and meeting deadlines.

- Initiative and accountability: A proactive, dependable, and resourceful approach to operational challenges, with a commitment to quality, continuous improvement, and team development.

- Preferred system experience: Familiarity with Concur and Sage Intacct is advantageous.

- Additional preferred experience: Experience supporting accounts payable across multiple legal entities or business units, nonprofit accounting and tax compliance, IRS Form 1099 reporting, W-9 administration, audits, system implementations, or accounts payable automation initiatives.

- Education: A bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred. Equivalent relevant professional experience may be considered.

- Work location and time zone: Must be able to work remotely from the United States. Availability aligned with the Eastern Time Zone is strongly preferred.

Benefits:

- Competitive annual salary: Base salary range of $80,000–$90,000 USD, with the final offer determined by relevant experience and qualifications.

- Annual incentive opportunity: Eligibility for a manager-level annual incentive bonus program.

- Comprehensive healthcare coverage: Medical, dental, and vision benefits.

- Retirement savings: 401(k) plan with employer matching.

- Remote work flexibility: Work remotely from within the United States, with Eastern Time Zone availability strongly preferred.

- Flexible working hours: Flexibility designed to support productivity and work‑life balance.

- Compressed workweek options: Potential eligibility for alternative schedules, including a 9/75 workweek or every other Friday off.

- Generous paid time off: PTO and holiday time to support rest, personal commitments, and overall well‑being.

- Pet insurance: Additional coverage options for eligible pets.

- Learning and career development: Access to professional development opportunities and resources to support long‑term career growth.

- Education assistance: Support for eligible educational and learning expenses.

- Inclusive team culture: Work alongside talented, collaborative colleagues in an environment that values trust, respect, courage, and diverse perspectives.

- Meaningful professional contribution: Help strengthen financial operations, support organizational goals, and improve the reliability and efficiency of essential business processes.