Accounts Payable Coordinator

ZRS MANAGEMENT LLC; Orlando (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Floating holidays

Paid time off

Employee Assistance Program

Fitness/wellness credits

Pet health discounts

Job summary

ZRS Management LLC is seeking an Accounts Payable Coordinator to manage high-volume invoice processing across multiple properties and entities in our Orlando office. You will collaborate with accountants and the treasury team to ensure timely AP processing, accuracy, and compliance, including check mailing and manual payments where needed.

The ideal candidate has 2+ years of AP experience, strong software skills, excellent communication, and meticulous attention to detail.

Qualifications

• 2+ years of Accounts Payable experience.
• Proficient in Windows and Microsoft Office.
• Ability to read and write in English professionally.
• High level of professionalism and adaptability to changes.

Responsibilities

• High-volume processing of invoices from various accounting systems for multiple properties.
• Reviewing vendors and working with Operations to ensure updates are made accordingly.
• Processing voids, re-issues, and reversals.
• Mailing checks via regular mail and/or courier.
• Entering manual payments to reconcile items on aging reports.
• Processing rush requests daily.
• Assisting with 1099/1096 tax documents at year-end.
• Performing additional accounts payable-related duties as needed.

Skills

Accounts Payable experience

Microsoft Office

English proficiency

Attention to detail

Time management

Education

Associate's degree in accounting or related field

Tools

Accounting software

Job description

Job Description: The Accounts Payable Coordinator is responsible for cutting and mailing all checks from various entities, as well as working closely with accountants and the treasury department to ensure AP processing runs efficiently.

DUTIES and SPECIFICATIONS:

• High-volume processing of invoices from various accounting systems for multiple properties.
• Reviewing vendors and working with Operations to ensure updates are made accordingly.
• Processing voids, re-issues, and reversals.
• Mailing checks via regular mail and/or courier.
• Entering manual payments to reconcile items on aging reports.
• Processing rush requests daily.
• Manually enter invoices for closed properties and ZRS corporate when necessary.
• Assisting with reviewing, processing, and filing 1099/1096 tax documents at year-end.
• Performing additional accounts payable-related duties as needed.

SKILLS, KNOWLEDGE, AND ABILITIES:

• Proficient in computer skills, including Windows and Microsoft Office.
• Preferred knowledge of all relevant software programs.
• Ability to read and write in English professionally.
• High level of professionalism, poise, and the ability to adapt to changes.
• Excellent customer service and interpersonal skills.
• Strong verbal and written communication skills.
• Ability to work both independently and in a team environment.
• Attention to detail, strong organizational skills, and self-motivation.
• Understanding of business practices, principles, processes, and corporate office etiquette.
• Strong organizational, multitasking, and time-management skills.
• Ability to meet deadlines and perform well under pressure.
• Ability to maintain confidentiality for both the company and its clients.

QUALIFICATIONS:

• 2+ years of Accounts Payable experience.
• Associate’s degree in accounting, Business, or a related field from an accredited college or university is preferred.

WORKING CONDITIONS and PHYSICAL DEMANDS:

The Accounts Payable Coordinator works in an office environment and should be able to sit for extended periods of time. The position requires the ability to push, pull, stoop, kneel, reach, grasp, talk, hear, climb, and lift objects up to 15 pounds with ease. Must be able to operate office equipment such as computer, phone, fax, scanner, etc. The position typically works normal business hours in the corporate office, with occasional evenings or weekends during busy periods, such as in January ZRS Management is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

To meet the challenges of our growing business, ZRS is seeking skilled professionals who are highly motivated team players with the ability to work in a fast-paced environment. They must possess strong customer service skills and strong organizational and technical skills. If you possess the right attitude, dedication, and training, you can have a long, successful career at ZRS.

Benefits Healthcare

• The health and wellness of our team is a top priority for us.
• We offer health insurance to all of our teams, including Medical, Dental, Vision, Disability, and Life.
• We also offer an Employee Assistance Program (EAP) that cares for the mental health and wellness of our team members; this extends to their family members as well.

Financial

• We not only offer paid time off, but we also provide floating holidays that can be used as desired (volunteering, voting, or a mental health day).
• ZRS also provides flexible 401K plans to set up our teams with a successful and safe future.

Live Well

• ZRS is committed to promoting healthy living and lifestyles.
• We offer credits for fitness programs, incentives for annual check-ups with a physician, and discount programs for pet insurance.