Accounts Payable Specialist

Granite City Electric Supply Co., Inc; Quincy (MA); On-site; USD 46,800 - 57,200; Full time

Benefits offered by this job

Medical, dental, vision, life, STD/LTD

401(k) retirement plan

Paid vacation, holiday, and sick leave

Job summary

Granite City Electric Supply Co., Inc. in Quincy, MA is seeking an Accounts Payable Specialist to manage vendor invoices and obligations. The role reports to the Accounts Payable Manager and supports the AP team with processing, reconciliation, and reporting.

Starting salary is $52,000, with flexibility based on experience. In this in-office role, you will handle invoice matching, approvals, and GL coding, contributing to timely financial closes.

Qualifications

• Degree in Accounting, Finance, or related field; or minimum of 3–5 years of accounting experience including accounts payable.
• Equivalent education or experience may be substituted.
• Basic understanding of accounting functions.
• Experience with computerized payables systems, including EDI invoicing.
• Proficiency with Microsoft Office (Outlook, Word, Excel).

Responsibilities

• Image and distribute all incoming invoices.
• Process and reconcile vendor invoices received into the AP shared mailbox.
• Route invoices for approvals to appropriate personnel or department.
• Monitor and follow up on outstanding approvals.
• Reconcile invoices accurately and timely to meet deadlines.
• Understand GL coding of expense invoices.
• Process freight invoices allocating appropriate costs to customer billings.
• Match invoices (manual & EDI) to purchase orders (2-way or 3-way matching).
• Review vendor statements and resolve discrepancies.
• Respond to and resolve vendor inquiries.
• Assist with special projects and prepare reports as needed.

Skills

Accounting basics

Payables experience

EDI invoicing

Microsoft Office

Data accuracy

Team coordination

Education

Accounting/Finance degree

3–5 years AP experience

Tools

EDI invoicing systems

Job description

Overview

Granite City Electric Supply, an independent electrical distributor serving contractors, residential, commercial, and industrial customers across New England for over 100 years, seeks an Accounts Payable Specialist in Quincy, MA. The role reports to the Accounts Payable Manager and is responsible for managing vendor invoices and financial obligations.

Compensation

Starting salary $52,000, flexible based on experience.

Responsibilities

• Image and distribute all incoming invoices.
• Process and reconcile vendor invoices received into the AP shared mailbox.
• Route invoices for approvals to appropriate personnel or department.
• Monitor and follow up on outstanding approvals.
• Reconcile invoices accurately and timely to meet deadlines.
• Understand GL coding of expense invoices.
• Process freight invoices allocating appropriate costs to customer billings.
• Match invoices (manual & EDI) to purchase orders (2‑way or 3‑way matching).
• Review vendor statements and resolve discrepancies.
• Respond to and resolve vendor inquiries.
• Assist with special projects and prepare reports as needed.

Position Requirements

• Embrace GCE core values: Pride, Accountability, Integrity, Respect.
• Basic understanding of accounting functions.
• Experience with computerized payables systems, including EDI invoicing.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Ability to accurately and efficiently process data.
• Independent worker who can coordinate activities in a team‑oriented environment.
• Strong attention to detail, organization, time management, and prioritizing skills.
• Good verbal and written communication skills.
• Ability to handle confidential information.
• Willingness to work required hours and additional time as needed to meet reporting requirements.
• In‑office position at Quincy, MA location – no hybrid or remote flexibility.

Education and Experience

• Degree in Accounting, Finance, or related field; or minimum of 3–5 years of accounting experience including accounts payable.
• Equivalent education or experience may be substituted.

Benefits

• Competitive wages
• Medical, dental, vision, life, STD/LTD coverage
• 401(k) retirement plan
• Paid vacation, holiday, and sick leave

Equal Employment Opportunity

We are an equal opportunity employer. Minority, female, disabled, and veteran applicants are encouraged to apply. All offers of employment are conditioned upon successfully passing a drug test, except where prohibited by state law. This employer uses E‑Verify.