Accounts Payable Specialist

Hamilton Jewelers; Princeton (NJ); On-site; USD 70,000 - 110,000; Full time

Job summary

Hamilton Jewelers is seeking a detail-oriented Accounts Payable Specialist to join our Accounting & Finance team in New Jersey. You will manage vendor invoices, three-way matching, and payment runs to ensure accuracy and timely processing.

The ideal candidate has 10+ years of AP experience, strong Excel skills, and experience with inventory PO-driven invoices; familiarity with NetSuite is a plus.

Qualifications

• Minimum of 10 years of accounts payable experience.
• Experience with inventory PO-driven invoices.
• Strong Excel and ERP experience, preferably NetSuite.

Responsibilities

• Process vendor invoices via data entry and three-way matching.
• Review and reconcile inventory PO invoices with proper approvals.
• Maintain organized AP records.
• Reconcile vendor accounts and promptly resolve discrepancies.
• Serve as contact for vendors and maintain relationships.
• Prepare and execute payment runs, including checks.
• Support month-end close and special projects as directed.
• Maintain audit-ready records of invoices and postings.
• Provide assistance to senior finance leadership as needed.

Skills

Accounts payable experience

Vendor account reconciliation

Analytical skills

Problem-solving

Attention to detail

Communication skills

Inventory PO-driven invoices

Education

Associate's degree in Accounting/Finance/Business Administration or related field

Tools

Microsoft Excel

NetSuite

Job description

Hamilton Jewelers is seeking a detail-oriented and experienced Accounts Payable Specialist to join our Accounting & Finance team. This role is critical to ensuring the accuracy, efficiency, and integrity of our accounts payable operations across all entities within the organization. The ideal candidate will bring strong analytical skills, a deep understanding of AP processes, and the ability to work collaboratively with both internal departments and external vendors.

What You'll Do

• Process vendor invoices through data entry and three-way matching (invoice, purchase order, receiving documents)
• Review, reconcile, and process inventory purchase order invoices with proper approval workflow
• Maintain organized and current accounts payable records
• Reconcile vendor accounts, investigate and resolve discrepancies promptly
• Serve as a point of contact for vendors, addressing inquiries and maintaining positive relationships
• Prepare and execute payment runs, including check processing
• Support month-end close activities and special projects as directed by the Controller
• Maintain organized, audit-ready records supporting invoice approval, payment, and posting activities.
• Provide assistance to senior finance leadership as needed

What We're Looking For

Required:

• Proven accounts payable experience with inventory PO-driven invoices
• Demonstrated expertise in vendor account reconciliation and dispute resolution
• Strong proficiency in Microsoft ExcelExceptional attention to detail and organizational skills
• Strong analytical and problem-solving capabilities
• Excellent written and verbal communication skills

Preferred:

• Experience with NetSuite or similar ERP systems

Qualifications

• Associate's degree in Accounting, Finance, Business Administration, or a related field preferred
• Minimum of 10 years of accounts payable experience
• Ability to perform physical tasks, including reading, writing, walking (including stairs), standing, sitting, kneeling, and lifting up to 25 lbs