Accounts Payable Specialist
Stoel Rives LLP
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Benefits offered by this job
Job summary
Stoel Rives LLP seeks an Accounts Payable Specialist to support the Accounting Department in its Boise or Portland office. The role reports to the Accounting Manager and handles payables, vendor management, and daily invoice uploads.
Responsibilities include processing payments, coordinating with international vendors, managing rush checks, and assisting with documentation. A college degree or equivalent experience is required with strong attention to detail and teamwork.
Qualifications
- College degree in math, finance, accounting or related field or 3 years of relevant experience.
- Experience with accounts payable processes and documentation.
- Familiarity with vendor management and 1099/NEC reporting is a plus.
Responsibilities
- Process accounts payable duties and ensure coding accuracy with back-up documentation.
- Maintain vendors and onboard new vendors; handle 1099 reporting tasks.
- Upload expenses and invoices daily; correct client numbers and GL codes as needed.
Skills
Education
Tools
Job description
Stoel Rives LLP has an immediate opening for an Accounts Payable Specialist in our Boise or Portland office. This position exists to provide accounts payable support to the Accounting Department. This position reports to the Accounting Manager.
- Accounts Payable Duties
- Emburse Enterprise
Monitors all firm’s expenses and invoices for coding accuracy and proper back-up documentation in accordance with the firm’s policy. Sets up new users and responds to troubleshooting and coding inquiries regarding same.
Maintains firm’s vendors, including overseeing the implementation of new vendors in the accounting system, assisting in preparation of 1099-Misc and 1099-NEC reports, and responsible for receiving W-9s from vendors.
Responsible for uploading expenses and invoices into the firm’s accounting system on a daily basis, including reviewing and fixing client numbers and GL codes that did not upload correctly.
Responsible for processing payment for the firm’s expenses and invoices on a weekly basis using various methods of payment, including electronic ACH transfers, SUA payments, and checks.
Coordinate with the firm’s international payment vendor to accurately upload and pay international vendors.
Must be readily available to handle rush-check requests for all offices, including printing checks in relevant firm offices and communicating with attorneys and Practice Assistants.
Responds to inquiries regarding various expenses, invoices, and vendors issues and processes. May be required to assist in researching and pulling additional documentation of invoices and/or expenses per a client and/or attorney request.
Must communicate well with others regarding the status of projects, questions, deadlines, etc. and work effectively as part of the Accounting Department team, including providing overflow assistance.
Other duties as assigned.
Must possess the following capabilities: good oral and written communication, customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility with ability to change from one task to another quickly.
Must have demonstrated experience in the application of proper accounting procedures. Must be experienced in using IBM-compatible PCs. Must be able to operate telephone and photocopy equipment. Must have the ability to learn new or updated versions of the firm’s accounting system as needed to effectively execute job duties. Experience working with Emburse Enterprise and Aderant accounting software are a plus.
College degree in math, finance, accounting or related field required, or a high school diploma or equivalent and 3 years’ relevant experience.
This position is nonexempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday; but hours may vary depending on office needs. Needs to be available to work December 31 of each year.
The pay range for this position is $45,000 - $63,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.
In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings. For example, our benefits offerings include paid family & medical leave, competitive PTO, and remote work options. We offer competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options. We also provide a generous firm-contributed health savings account, a pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office, and an annual contribution into the employee’s retirement plan.
- paid family & medical leave
- competitive PTO
- remote work options
- medical
- dental
- vision
- life long-term disability
- AD&D
- EAP
- FSA
- Voluntary Life
- ADD
- LTC options
- firm-contributed health savings account
- pre-tax transportation/parking plan
- employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
- annual contribution into the employee’s retirement plan
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