Marketing Operations Coordinator

Stoel Rives LLP; Portland (OR); On-site; USD 53,000 - 65,000; Full time

Benefits offered by this job

Annual discretionary bonus

Remote work options

Competitive PTO

Competitive medical benefits

Dental coverage

Vision care

Long-term disability

Job summary

Stoel Rives LLP in Portland is hiring a Marketing Operations Coordinator to steward client data, manage CRM, and support audience segmentation for outreach and reporting. You will work with BD, marketing, attorneys, and tech partners to ensure data accuracy and usable dashboards.

The role offers hybrid work (3 days on-site) with potential transition to remote after probation. Ideal candidates have a bachelor’s degree and 1–3 years in marketing, with strong writing, organization, and

Qualifications

• Bachelor's degree required; 1–3 years marketing experience preferred.
• Experience in legal or professional services is a plus.
• Strong writing and grammar skills; attention to detail.

Responsibilities

• Provide CRM data stewardship, audience segmentation, and data governance.
• Maintain marketing and business development data for reporting and outreach.
• Support publishing, campaign execution, and operational workflows across teams.

Skills

Team collaboration

Client service

Communication

Time management

Writing & grammar

Education

Bachelor's degree

Tools

Microsoft Word

Outlook

Excel

PowerPoint

InterAction

Job description

Stoel Rives LLP has an immediate opening for a Marketing Operations Coordinator in our Portland office. The Marketing Operations Coordinator is a key member of the Marketing Communications and Operations team. This position is primarily responsible for the stewardship of the firm’s client and shared contact data, including CRM administration, audience segmentation, engagement tracking, and the organization and maintenance of marketing and business development data used to support outreach, reporting, and operational workflows. In addition to these core responsibilities, the Marketing Operations Coordinator will be trained as an understudy across multiple areas of marketing operations, gaining exposure to publishing, campaign execution, and operational workflows to support coverage, continuity, and cross‑team collaboration.

The Marketing Operations Coordinator works closely with business development managers, marketing colleagues, attorneys, and technology partners to ensure data accuracy, compliance, and usability across systems. The Marketing Operations Coordinator is a team player with a commitment to client service, a self‑starter with a passion for communication and impeccable attention to detail. This role is hybrid (3 days per week in-office) with the potential to transition to fully remote following satisfactory performance during probation and training.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

CRM Data & Contact Stewardship

Provide day‑to‑day stewardship of the firm’s client data and marketing systems to ensure accurate targeting, compliance, and reliable reporting across marketing and business development activities. This role is responsible for maintaining CRM data integrity, governing mailing lists and subscriptions, managing inbound engagement intake, and supporting the data foundations required for dashboards, audits, and outreach effectiveness.

Specific responsibilities include:

• Administer and maintain the firm’s CRM system, including contact and company data stewardship, segmentation, and list development
• Manage mailing list governance and list health, including routine audits, preference management, and compliance workflows
• Own intake, routing, and data capture for inbound engagement (e.g., resource downloads, event registrations, and subscriptions)
• Ensure post‑event attendee and participation data is accurately recorded in CRM
• Maintain clean, reliable data inputs to support reporting, dashboards, and group‑by‑group audits
• Support planning and execution related to CRM enhancements, upgrades, or platform transitions, including data preparation, configuration support, training coordination, and rollout communications

Cross‑Team & Operational Support

Support the effectiveness and continuity of the Marketing Communications and Operations team by collaborating across functions, assisting with shared workflows, and building working knowledge of related marketing operations processes. This role contributes to team resilience by providing coverage, documentation, and operational support as priorities shift or capacity needs arise.

Specific responsibilities include:

• Train as an understudy across select marketing operations workflows, including publishing, campaign execution, and reporting processes, to support continuity and shared coverage
• Collaborate with marketing and business development colleagues to support cross‑functional initiatives, audits, and improvement efforts
• Assist with documenting and maintaining operational processes and resources, helping ensure standards, workflows, and “how‑to” guidance remain current and accessible

Other Duties/Responsibilities

• Collaborate with marketing and BD colleagues to support reporting and analytics efforts.
• Participate in cross‑functional projects and initiatives as needed.
• Perform other duties as assigned.

ESSENTIAL CAPABILITIES

• Solid team player with excellent interpersonal skills, demonstrated ability to work successfully with attorneys, clients, staff, community, and vendors.
• Strong client service attitude highly desired.
• Knowledge and proficiency with Microsoft Word, Outlook, Excel, and PowerPoint. InterAction knowledge a plus.
• Strong project and time management skills with outstanding writing and grammar skills.
• Must be able to multi‑task with strong project management aptitude.
• Must possess strong collaboration skills with the ability to work independently and take initiative.

EDUCATION & EXPERIENCE

Bachelor’s degree required. 1-3 years marketing experience preferred, preferably in legal or professional services.

NORMAL WORK HOURS

This position is non‑exempt and is eligible for overtime compensation. Regular working hours are 8:30 a.m. to 5 p.m., Monday through Friday.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $53,000 - $65,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

• annual discretionary bonus
• paid family & medical leave
• competitive PTO
• remote work options
• competitive and robust medical
• dental
• vision
• life long-term disability
• AD&D
• EAP
• FSA and Voluntary Life
• ADD
• LTC options
• firm-contributed health savings account
• pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• annual contribution into the employee’s retirement plan