Accounts Payable Specialist

Stoel Rives LLP; Portland (ME); On-site; USD 45,000 - 63,000; Full time

Benefits offered by this job

Remote work options

Paid family & medical leave

Competitive PTO

Health benefits

Retirement plan contributions

Commuter subsidy

Discretionary bonus

Job summary

Stoel Rives LLP in Boise or Portland is seeking an Accounts Payable Specialist to support the Accounting Department. You will verify expense coding, manage vendor setup, process payments, and coordinate with internal stakeholders to ensure timely and accurate invoicing.

Applicants should have a college degree in accounting or related field (or 3 years of relevant experience). The firm offers a total rewards package including discretionary bonus, generous PTO, health benefits, and remote work

Qualifications

• College degree in math, finance, accounting or related field required, or a high school diploma or equivalent and 3 years' relevant experience.
• Experience with accounting procedures and IBM-compatible PCs.
• Ability to learn new or updated versions of the accounting system.

Responsibilities

• Verify expenses and invoices for coding accuracy and proper back-up documentation.
• Maintain firm vendors, including onboarding and 1099 reporting.
• Process payments weekly via ACH, SUA, and checks.
• Coordinate international payments with vendor for international vendors.
• Respond to inquiries and assist in researching documentation as needed.

Skills

Attention to detail

Vendor management

Communication skills

Teamwork

Education

Bachelor's degree in accounting or related field

Tools

Emburse Enterprise

Aderant accounting software

Job description

Stoel Rives LLP has an immediate opening for an Accounts Payable Specialist in our Boise or Portland office. This position exists to provide accounts payable support to the Accounting Department. This position reports to the Accounting Manager.

Accounts Payable Duties

• Emburs Enterprise Monitors all firm’s expenses and invoices for coding accuracy and proper back-up documentation in accordance with the firm’s policy. Sets up new users and responds to troubleshooting and coding inquiries regarding same.
• Vendors Maintains firm’s vendors, including overseeing the implementation of new vendors in the accounting system, assisting in preparation of 1099-Misc and 1099-NEC reports, and responsible for receiving W-9s from vendors.
• Pre-cost Uploads Responsible for uploading expenses and invoices into the firm’s accounting system on a daily basis, including reviewing and fixing client numbers and GL codes that did not upload correctly.
• Payment of Corporate Credit Cards & Expenses/Invoices Responsible for processing payment for the firm’s expenses and invoices on a weekly basis using various methods of payment, including electronic ACH transfers, SUA payments, and checks.
• International Payment of Expenses and Invoices Coordinate with the firm’s international payment vendor to accurately upload and pay international vendors.
• Rush Check Requests Must be readily available to handle rush-check requests for all offices, including printing checks in relevant firm offices and communicating with attorneys and Practice Assistants.
• Miscellaneous Responds to inquiries regarding various expenses, invoices, and vendors issues and processes. May be required to assist in researching and pulling additional documentation of invoices and/or expenses per a client and/or attorney request.

Communication and Teamwork

• Must communicate well with others regarding the status of projects, questions, deadlines, etc. and work effectively as part of the Accounting Department team, including providing overflow assistance. Other duties as assigned.

ESSENTIAL CAPABILITIES

• Good oral and written communication, customer service orientation, attention to detail, keyboard and 10-key skills, teamwork and cooperation, ability to learn, and flexibility with ability to change from one task to another quickly.

Technical Knowledge

• Must have demonstrated experience in the application of proper accounting procedures.
• Must be experienced in using IBM-compatible PCs.
• Must be able to operate telephone and photocopy equipment.
• Must have the ability to learn new or updated versions of the firm’s accounting system as needed to effectively execute job duties.
• Experience working with Emburse Enterprise and Aderant accounting software are a plus.

Education and Experience

College degree in math, finance, accounting or related field required, or a high school diploma or equivalent and 3 years' relevant experience.

Normal Work Hours

This position is nonexempt and eligible for overtime compensation. Regular office hours are 8:30 a.m. to 5 p.m., Monday through Friday; but hours may vary depending on office needs. Needs to be available to work December 31 of each year.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $45,000 - $63,000; however, the base compensation presented to a candidate may vary based on skills and overall experience. This salary range is based on market location.

In addition to base compensation, Stoel Rives has a total rewards program that includes an annual discretionary bonus and rich benefits offerings.

• Paid family & medical leave
• Competitive PTO
• Remote work options
• Competitive and robust medical, dental, vision, life long-term disability, AD&D, EAP, FSA and Voluntary Life, ADD, and LTC options
• Generous firm-contributed health savings account
• Pre-tax transportation/parking plan including an employer monthly subsidy of $100 for individuals who work 3+ days/week in the office
• Annual contribution into the employee’s retirement plan
• Annual discretionary bonus

No recruiters.

Stoel Rives is a leading U.S. corporate and litigation law firm providing sophisticated business clients high quality legal services. With offices in seven states and Washington, D.C., Stoel Rives is a nationally recognized leader in project finance and the energy and natural resources industries. From deals and disputes to compliance and counseling, clients turn to Stoel Rives for their most complex business challenges. Learn more at www.stoel.com.