Accounts Payable Specialist

Johnson Service Group; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

401(k) plan

Weekly pay

Job summary

Johnson Service Group is seeking an experienced Accounts Payable Specialist in Pittsburgh, PA. The role focuses on supporting the AP team with inquiries, reconciliations, manual checks, and ACH processing, leveraging SAP and strong Excel skills.

The candidate should have a high school diploma (associate degree preferred) and previous AP or accounting experience, with an emphasis on accuracy, confidentiality, and teamwork within a Payments and Quality Assurance group.

Qualifications

• High school diploma or GED required.
• Associate degree in Business, Accounting, Finance, or related field preferred.
• Previous Accounts Payable or general accounting experience preferred.
• Experience with invoice processing, supplier account reconciliation, or payment processing is an asset.
• Familiarity with high-volume, multi-entity Accounts Payable environments preferred.
• Intermediate proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications.

Responsibilities

• Monitor the Accounts Payable shared inbox and respond to inquiries within 72 hours.
• Route inquiries to the appropriate AP Accountant when further action is needed.
• Perform supplier account reconciliations and resolve discrepancies.
• Prepare and issue manual checks weekly.
• Support the review and approval process for ACH payments.
• Follow up with suppliers regarding debit balances to support working-capital improvement.
• Maintain accurate AP documentation and records per established controls.
• Perform other AP-related duties as assigned.

Skills

Attention to detail

Time management

Communication skills

Independent work

Team collaboration

Discretion

Education

High school diploma or GED

Associate degree in Business/Accounting/Finance

Tools

SAP

Microsoft Excel

Microsoft Office

Job description

Job Description

Our direct client based in Pittsburgh PA is seeking an experienced Accounts Payable Specialist with SAP knowledge to join their team.

The Accounts Payable Clerk provides administrative and operational support to the Accounts Payable Accountants within the Payments and Quality Assurance team. Working closely with the Senior Accountant, the AP Clerk will assist the team in meeting operational targets while maintaining a high level of accuracy, quality, and efficiency.

The successful candidate will possess strong attention to detail, effective communication skills, and proficiency in Microsoft Office, particularly Microsoft Excel.

Skills/Experience

Primary Duties and Responsibilities

• Monitor the Accounts Payable shared inbox and ensure inquiries from third-party suppliers and internal business partners are thoroughly researched and responded to within 72 hours.
• Route inquiries to the appropriate AP Accountant when additional review or action is required.
• Perform supplier account reconciliations and assist with researching and resolving account discrepancies.
• Prepare and issue manual checks on a weekly basis.
• Support the review and approval process for ACH payment runs.
• Proactively follow up with suppliers regarding debit balances and request repayment to support working-capital improvement.
• Maintain accurate documentation and records in accordance with established Accounts Payable procedures and internal controls.
• Perform other administrative and Accounts Payable-related duties as assigned.

Required Skills

Skills, Knowledge, Education, and Experience

• High school diploma or GED required.
• Associate degree in Business, Accounting, Finance, or a related field preferred.
• Previous Accounts Payable or general accounting experience preferred.
• Experience with invoice processing, supplier account reconciliation, or payment processing is an asset.
• Familiarity with high-volume, multi-entity Accounts Payable environments preferred.
• Intermediate proficiency in Microsoft Excel and working knowledge of other Microsoft Office applications.
• Strong organizational and time-management skills.
• High degree of accuracy and attention to detail.
• Ability to analyze invoices, reconcile supplier accounts, and identify discrepancies.
• Strong verbal, written, and interpersonal communication skills.
• Self-motivated and able to work independently while collaborating effectively within a team.
• Ability to handle confidential and sensitive company, supplier, and personnel information with appropriate discretion.

Desired Skills

SAP Preferred

Company Description

Johnson Service Group, Inc. (JSG) is a North American leader in the staffing and consulting services industry, with over 40 years of experience investing in people and companies. We offer medical, dental, vision, life insurance options, 401(k), weekly pay, and more.

Johnson Service Group (JSG) is an Equal Opportunity Employer. JSG provides equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, disability, marital status, protected veteran status, or any other characteristic protected by law.