Accounts Payable Coordinator

PEAK Technical Services Inc.; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

PEAK Technical Services Inc. in Pittsburgh, PA seeks an Accounts Payable Coordinator to ensure accurate and timely processing of invoices, reconciling accounts, and supporting day-to-day AP operations.

The ideal candidate has a Bachelor's degree in Accounting/Finance, 3+ years of AP experience, and proficiency with SAP and MS Office. Strong attention to detail and communication skills are essential for success in this fast-paced environment.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3 years of accounts payable experience or equivalent.
• Experience with SAP or other enterprise accounting systems preferred.
• Proficiency with Microsoft Office Suite and Outlook.
• Strong analytical, organizational, and problem-solving skills.

Responsibilities

• Analyze, verify, and accurately enter third-party and intercompany invoices into the accounts payable system.
• Reconcile accounts payable sub-ledgers and investigate discrepancies.
• Process accounts payable file uploads through the SAP Accounts Payable module.
• Monitor and reconcile vendor accounts to ensure accurate balances and timely resolution of discrepancies.
• Research and respond to internal and external accounts payable inquiries.
• Process vendor and customer refunds accurately and in a timely manner.
• Assist with the preparation and processing of 1099-MISC and 1099-NEC forms.
• Prepare monthly, quarterly, and annual account reconciliations and reports.
• Maintain accurate and complete accounts payable records and supporting documentation.
• Collaborate with internal departments, vendors, and other stakeholders to resolve payment and account-related issues.
• Perform additional duties and responsibilities as assigned.

Skills

Accounts Payable

Attention to detail

Analytical skills

Verbal & written communication

Time management

Education

Bachelor's degree in Accounting, Finance, or related field

Tools

SAP

Microsoft Office

Job description

#Tech-Pro-Admin-01
Position Summary

The Accounts Payable Coordinator is responsible for the accurate and timely completion of various accounts payable functions. This includes processing third-party and intercompany invoices, reconciling accounts, managing vendor accounts, researching and resolving internal and external inquiries, and supporting day-to-day accounts payable operations. The ideal candidate is detail-oriented, organized, and able to work effectively in a fast-paced, deadline-driven environment.

Key Responsibilities

• Analyze, verify, and accurately enter third-party and intercompany invoices into the accounts payable system.
• Reconcile accounts payable sub-ledgers and investigate discrepancies.
• Process accounts payable file uploads through the SAP Accounts Payable module.
• Monitor and reconcile vendor accounts to ensure accurate balances and timely resolution of discrepancies.
• Research and respond to internal and external accounts payable inquiries.
• Process vendor and customer refunds accurately and in a timely manner.
• Assist with the preparation and processing of 1099-MISC and 1099-NEC forms.
• Prepare monthly, quarterly, and annual account reconciliations and reports.
• Maintain accurate and complete accounts payable records and supporting documentation.
• Collaborate with internal departments, vendors, and other stakeholders to resolve payment and account-related issues.
• Perform additional duties and responsibilities as assigned.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• Minimum of 3 years of accounts payable experience, or an equivalent combination of education and experience.
• Experience working with SAP or other enterprise accounting systems preferred.
• Proficiency with Microsoft Office Suite, Outlook, and internet-based applications.
• Strong analytical, organizational, and problem-solving skills.
• Strong verbal and written communication skills.
• Solid understanding of accounting and mathematical concepts.
• Excellent attention to detail and accuracy.
• Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
• Ability to work independently as well as collaboratively with internal teams and external stakeholders.
• Strong interpersonal skills and the ability to build effective working relationships.
• Self-motivated with a strong sense of accountability and follow-through.
• Ability to work overtime as needed.
• Occasional local, national, and/or international travel may be required.

Work Environment & Physical Requirements

• Regularly required to sit, stand, walk, communicate, and use visual and auditory abilities.
• Occasionally required to lift and/or move items weighing up to 10 pounds.
• Reasonable accommodations may be provided to enable individuals with disabilities to perform essential job functions.

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