Accounts Payable Specialist

Grandpa Joe’s Candy Shop; Pittsburgh (Allegheny County); On-site; USD 27,552 - 30,307; Full time

Benefits offered by this job

Competitive salary and benefits package

Opportunities for professional growth

Dynamic and supportive work environment

Job summary

Grandpa Joe’s Candy Shop in Robinson Township, PA is seeking an experienced AP Specialist to manage the full-cycle accounts payable process. This role includes invoice intake, 3-way-match, approvals, and payments, within a dynamic and supportive work environment.

Candidates should have 3-5 years of relevant experience and be proficient in Microsoft Office, particularly Excel. The position offers a competitive salary ranging from $20 to $22 per hour, with full-time hours from Monday to Friday.

Qualifications

• 3-5 years of experience in accounts payable or similar role.
• Experience with digital accounting processes.
• Ability to maintain vendor relationships and resolve discrepancies.

Responsibilities

• Manage a full-cycle AP process including invoice intake and payments.
• Monitor AP inbox and respond to vendor requests.
• Support month-end and year-end close processes.
• Prepare financial reports on cash flow and payables.

Skills

Microsoft Office (especially Excel)

QuickBooks or similar accounting software

Organizational skills

Task-oriented

Education

Associate degree or higher preferred

Job description

Ready to be part of something big? If you're driven, passionate, and eager to make your mark, we want you on our team.

The Role

Grow with us! Grandpa Joe's Candy Shop is seeking an experienced AP Specialist at our Robinson Township, PA, National Operations, Support & Distribution Center.

Why Join Us

Opportunity for Growth: We're not just expanding our business; we're growing our team. As we expand, there are opportunities for advancement and professional development. Your hard work won't go unnoticed here.

• Make Your Mark: Your work matters. Every idea, every interaction, and every effort contribute to our success. You'll have the chance to learn, collaborate, and see the direct impact of your contributions.
• Be Part of a Thriving Team: Our team is supportive, collaborative, and passionate about what we do.
• Community Involvement: We love being part of each unique neighborhood we're located in. You're not just joining a company; you're joining a community.

Responsibilities

The AP Specialist is responsible for managing a full-cycle AP process in a digital environment, starting with invoice intake, 3-way-match of PO/receiver/invoice, coding, data entry, approvals, and payments. A main task is to monitor the AP inbox and respond to vendor requests in a timely and professional way. The ideal candidate is proficient in Microsoft Office, particularly Excel, and has experience with QuickBooks or similar accounting software. We are looking for an individual who is organized, task oriented and ready to jump in and be busy. An associate degree or higher is preferred; however, the most important qualification is relevant experience, with 3-5 years in a similar role preferred.

Job Requirements

• Prepare work to be accomplished by gathering and sorting documents and related information
• Ensure timely and accurate vendor Aging reports.
• Maintain vendor relationships and resolve discrepancies.
• Monitor and enforce internal controls around disbursements.
• Completion and Submission of Monthly Sales Tax Returns
• Completion and Submission of B&O Tax Returns as needed

Financial Operations & Reporting

• Support month-end and year-end close processes
• Reconcile subledgers to the general ledger.
• Prepare reports on cash flow, aging, and payables.
• Prepare weekly financial reports for the Controller.

Full-Time position requiring 40 hours per week, Monday to Friday. On-site work located in Robinson Township, PA at our National Operations, Support & Distribution Center.

What You'll Get

• Competitive salary and benefits package
• Opportunities for professional growth and advancement
• Dynamic and supportive work environment

Salary: $20 - $22 per hour