Accounts Payable Specialist

MBI Management Services Inc.; Phoenix (AZ); On-site; USD 43,000 - 47,000; Full time

Job summary

MBI Management Services Inc. in Phoenix, AZ is seeking an Accounts Payable Specialist to support all aspects of accounts payable with a focus on accuracy and meeting deadlines.

The role handles voucher preparation, payment processing, vendor inquiries, and reporting; assists with closings and 1099s; requires an AA degree and 1–2 years experience. Candidates should have strong communication, organization, and analytical skills and be able to work independently or in teams.

Qualifications

• Associate's degree or equivalent and 1–2 years related experience.
• Ability to calculate figures such as discounts and percentages.
• Commitment to accuracy and high standards.

Responsibilities

• Prepares vouchers and invoices for payment; processes all company payments in a timely manner.
• Interfaces with departments to secure proper payment approvals.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

Skills

Excellent written and verbal comms

Strong organizational skills

Analytical skills

Education

Associate's degree

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Accounts Payable Specialist

ACCOUNTING Full Time Corporate HQ, Phoenix, AZ, US

Salary Range: $31.00 To $34.00 Hourly

SUMMARY : Supports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

DUTIES AND RESPONSIBILITIES:

• Prepares all vouchers and approved invoices for payment; processes all company payments in a timely manner.
• Interfaces with appropriate departments to secure proper payment approvals.
• Oversees maintenance of accounts payable files and records.
• Prepares 1099s.
• Responds to all vendor and employee inquiries regarding invoices, expenses, and check requests; resolves invoice discrepancies.
• Processes and oversees expense reimbursement and reporting.
• Prepares and prints accounts payable reports; reviews and reconciles periodic reports to maintain current reconciliation status for cash and disbursement accounts.
• Prepares invoice deduction notices as required.
• Analyzes and tracks accounts payable amounts; prepares analysis of accounts as required.
• Assists with monthly closings and bank statement reconciliation.
• Assists with related special projects as required.
• Performs other related duties as assigned by management.

QUALIFICATIONS:

• Associate's degree (A. A.) or equivalent, one to two years related experience, or equivalent combination of education and experience.
• Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages.
• Commitment to excellence and high standards.
• Excellent written and verbal communication skills.
• Ability to prepare reports and business correspondence.
• Ability to understand and follow written and verbal instructions
• Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to work independently and as a member of various teams and committees.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.