Accounts Payable Specialist

Kids for the Future; Perrysburg (OH); On-site; USD 42,000 - 56,000; Full time

Job summary

Kids for the Future in Perrysburg, OH is hiring an Accounts Payable Specialist to lead core back-office processes including accounts payable, vendor setup, and expense reporting. You will collaborate with the Controller, Accounts Receivable, and Sourcing teams to drive cash flow and performance.

This full-time role reports to the Director of Finance and Accounting and requires strong process discipline, GAAP knowledge, and excellent communication.

Qualifications

• Bachelor's degree in Accounting, Finance, Economics or related field from an accredited university.
• 1-5 years of accounts payable experience; manufacturing background preferred.

Responsibilities

• Voucher incoming invoices from vendors, verifying cost, quantity, and payment terms.
• Maintain accurate vendor information in the ERP system: new vendor setup and updates.
• Contact vendors to resolve payment, credit or invoicing issues and verify banking changes.
• Verify and confirm payments for sales commissions and customer rebates.
• Handle expense reimbursement process for employees.
• Produce periodic reports related to vendor spend, discounts taken/missed, and Procure-to-Pay cycle.
• Assist with month-end closing: journal entries and reconciliations.

Skills

ERP systems

MS Excel

Concur

Power BI

Communication

GAAP

Multi-tasking

Teamwork

Education

Bachelor's degree in Accounting/Finance/Economics

Tools

SyteLine/CloudSuite ERP

Job description

• Location 30600 OREGON RD,Perrysburg, OH, 43551-4544,United States
• Employee Type Salary Exempt

Description

The Accounts Payable Specialist provides strong process leadership to the core back-office business processes of the enterprise, namely Accounts Payable, Vendor Set-up and Expense Reporting Management/reconciliation. With a primary focus on operations that impact cash out the door, the successful candidate will work in close business partnership with the Controller, Accounts Receivable Specialist, and the Sourcing teams to successfully drive performance.

This is a full-time position reporting directly to the Director of Finance and Accounting of the company.

Job Responsibilities:

• Voucher incoming invoices from vendors, paying close attention to detail of cost, quantity, and payment terms
• Manage and maintain accurate vendor information in the ERP system: new vendor set-up and periodic updates
• Vendor contact as required to resolve payment, credit or invoicing issues, and verify any banking changes
• Verify and confirm payments for sales commissions and monthly, quarterly, and annual customer rebates
• Administration of the expense reimbursement process to approve business-related expenses incurred by employees
• Periodic reporting related to vendor spend, discounts taken, discounts missed and the Procure-to-Pay business cycle
• Assist with month-end closing process as required, including journal entries and account reconciliations

Key success factors include:

• Ability to learn and use computer systems: SyteLine/CloudSuite ERP suite, MS Excel, Concur, PowerBi etc.
• Ability to multi-task and make progress on multiple priorities concurrently, keeping them on schedule
• Excellent communication skills – a natural ability to talk to and connect with people to get results
• Understanding of fundamental finance and accounting concepts: GAAP, financial statements, etc.
• Drive for results - Self-motivated individual who does not require a lot of oversight to get the job done
• Teamwork – works well with others across the organization, fostering partnership and a customer-focused mindset

Defined Performance Metrics:

• Achieve outcomes that exceed established targets for vendor payment metrics
• Resolution of open vendor payment disputes within defined timeframe
• Accuracy in payments made for vendor invoices, customer rebates, sales commissions and expense reimbursements

Requirements:

• Bachelor's degree in Accounting, Finance, Economics, or related field of study from an accredited university
• 1-5 years of accounts payable experience, manufacturing preferred