Accounts Payable Specialist

Cruz Construction; Palmer (AK); On-site; USD 42,000 - 64,000; Full time

Job summary

Cruz Construction in Palmer, AK seeks an Accounts Payable Specialist to handle invoice processing, vendor communication, and basic accounting support in an in-office role. Responsibilities include reconciling invoices, maintaining records, and assisting staff as needed.

The position requires a high school diploma and 2 years of AP experience, with preference for Sage 100 Contractor experience and construction industry knowledge. Hours are standard M-F with potential overtime as workload dictates.

Qualifications

• High school diploma.
• Two years accounts payable experience.
• Valid state driver license.
• Preferred: Three years construction experience in accounts payable/accounting with Sage 100 Contractor proficiency.
• Two years of college coursework in business, accounting or related field.

Responsibilities

• Pay vendor invoices with checks, credit cards, or bank transfers.
• Maintain vendor relationships, including correspondence and response to payment status inquiries.
• Compare purchase orders with invoices to confirm that discounts and other incentives have been applied correctly.
• Reconcile vendor statements.
• Analyze accounts payable processes to find ways to increase efficiency.
• Investigate invoicing discrepancies.
• Ensure signed copies of IRS form W-9 and vendor contracts on file.
• Manage payment schedules according to vendor agreements.
• Produce and file year-end 1099 forms.
• Assist other staff as needed.

Skills

Accounting principles

Construction contracts

Teamwork

Software proficiency

Office equipment

Typing & 10-key

Written & verbal communication

Education

High school diploma

College coursework in business

Tools

Sage 100 Contractor

Job description

Job Title: Accounts Payable Specialist

SOC code: 43-3031

FLSA Classification: Non-exempt

Department/Location: Palmer, AK (In-Office Position)

Reports to: Controller

Status: Full Time, Temporary

EEO-1: Administrative Support Worker

Schedule:

Regular work hours are Monday through Friday, 8:00 AM to 5:00 PM. Overtime may be required depending on workload.

Summary:

Responsible for reconciling, obtaining approval and paying vendor invoices and providing basic accounting clerical support including filing, answering phones, distributing mail and other support functions.

Essential Functions:

• Pay vendor invoices with checks, credit cards, or bank transfers.
• Maintain vendor relationships, including correspondence and response to payment status inquiries.
• Compare purchase orders with invoices to confirm that discounts and other incentives have been applied correctly.
• Reconcile vendor statements.
• Analyze accounts payable processes to find ways to increase efficiency.
• Investigate invoicing discrepancies.
• Ensure signed copies of IRS form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file.
• Manage payment schedules according to vendor agreements.
• Produce and file year-end 1099 forms.
  
• Assist other staff as needed.

Other Tasks:

• Assemble documentation in support of financial audits
• Answer phone and relay messages
• Perform other duties, as assigned
  

Supervisory Responsibilities:

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum

• High school diploma.
• Two years accounts payable experience.
  
• Must possess a valid state driver license.
  

Preferred

• Three years construction experience in accounts payable/accounting with Sage 100 Contractor proficiency.
• Two years of college course work in business, accounting or a related field.
  

Skills, Knowledge and Abilities

• Knowledge of basic accounting principles and practices.
• Knowledge of construction contract principles and practices.
• Knowledge of office protocol and the ability to effectively work as a member of a team.
• Knowledge of and ability to use computer hardware, electronic database management and related software.
• Knowledge of and ability to use office equipment, i.e., phones, copier, fax.
• Ability to maintain a high volume of entry which requires typing and the use of a 10 key
• Ability to work with written and computerized data.
• Ability to accurately perform mathematical computations.
• Ability to communicate information in writing so others will understand.
• Ability to effectively understand and communicate verbally with others.
• Ability to accurately perform mathematical computations and operate 10 key by touch.
• Ability to work well with others and able to prioritize workloads and flexible enough to change gears when needed.
  

Physical Demands

The physical demands listed below are representative of those required to successfully perform the essential functions of this position. Frequency is defined as follows:

• NP = Not Present
• Rare = 1–10% of the workday
• Occasional = 11–33% of the workday
• Frequent = 34–66% of the workday
• Constant = 67–100% of the workday

Activity Requirements

• Sitting – Frequent
• Standing – Occasional
• Walking – Frequent
• Reaching (Overhead, Straight Ahead, Downward) – Frequent
• Bending/Stooping – Occasional
• Crouching – Rare
• Kneeling – Rare
• Crawling – Rare
• Climbing (onto equipment) – Rare
• Twisting (including wrist) – Occasional
• Handling – Frequent
• Finger Dexterity– Frequent
• Feeling – Rare
• Talking – Frequent
• Hearing – Frequent
• Balancing – Rare
• Operating Foot Controls – Rare

Lifting/Carrying/Pushing/Pulling Requirements

• Frequent: Up to 20 lbs.
• Occasional: Up to 20 lbs.

Working Conditions

This position primarily works in a standard office environment with moderate office noise considered normal for the work environment. The position involves routine use of computers, phones, and other office equipment, as well as prolonged periods of sitting and computer use. Occasional standing, walking, bending, reaching, and lifting of light office materials may be required.

EEO Statement

Cruz Construction Inc. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. This employer participates in E-Verify. Este Empleador Participa en E-Verify.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.