Accounts Payable Specialist

Cruz-Construction; Palmer (AK); On-site; USD 42,000 - 65,000; Full time

Job summary

Cruz Construction in Palmer, AK is seeking an Accounts Payable Specialist to manage vendor invoices, process payments, and provide basic accounting clerical support in an in-office role.

You will reconcile statements, maintain vendor relationships, ensure W-9s and contracts are on file, and assist with year-end 1099 forms and audits as needed.

The position requires attention to detail, accuracy in data entry and comfort working in a team-oriented construction environment.

Qualifications

• High school diploma and AP experience required.
• Must possess a valid state driver license.
• Construction experience preferred; Sage 100 Contractor proficiency a plus.
• Two years college coursework in business or accounting preferred.

Responsibilities

• Pay vendor invoices by checks, credit cards, or bank transfers.
• Maintain vendor relationships and respond to payment inquiries.
• Compare PO with invoices for correct discounts and incentives.
• Reconcile vendor statements.
• Produce and file year-end 1099 forms.
• Assist with audits and other duties as assigned.

Skills

Accounts payable

Vendor management

Reconciliation

Data entry / 10-key

Teamwork / office collaboration

Education

High school diploma

Two years college coursework in business/accounting

Tools

Sage 100 Contractor

Job description

Job Title: Accounts Payable Specialist

SOC code: 43-3031

FLSA Classification: Non-exempt

Department/Location: Palmer, AK (In-Office Position)

Reports to: Controller

Status: Full Time, Temporary

EEO-1: Administrative Support Worker

Schedule:

Regular work hours are Monday through Friday, 8:00 AM to 5:00 PM. Overtime may be required depending on workload.

Summary:

Responsible for reconciling, obtaining approval and paying vendor invoices and providing basic accounting clerical support including filing, answering phones, distributing mail and other support functions.

Essential Functions:

• Pay vendor invoices with checks, credit cards, or bank transfers.
• Maintain vendor relationships, including correspondence and response to payment status inquiries.
• Compare purchase orders with invoices to confirm that discounts and other incentives have been applied correctly.
• Reconcile vendor statements.
• Analyze accounts payable processes to find ways to increase efficiency.
• Investigate invoicing discrepancies.
• Ensure signed copies of IRS form W-9 Request for Taxpayer Identification and Certification, vendor service agreements, and any other contracts are on file.
• Manage payment schedules according to vendor agreements.
• Produce and file year-end 1099 forms.
  
• Assist other staff as needed.

Other Tasks:

• Assemble documentation in support of financial audits
• Answer phone and relay messages
• Perform other duties, as assigned
  

Supervisory Responsibilities:

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Education and/or Experience

To perform this job successfully, an individual must be able to perform each essential function and preferably can also perform other tasks satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Minimum

• High school diploma.
• Two years accounts payable experience.
  
• Must possess a valid state driver license.
  

Preferred

• Three years construction experience in accounts payable/accounting with Sage 100 Contractor proficiency.
• Two years of college course work in business, accounting or a related field.
  

Skills, Knowledge and Abilities

• Knowledge of basic accounting principles and practices.
• Knowledge of construction contract principles and practices.
• Knowledge of office protocol and the ability to effectively work as a member of a team.
• Knowledge of and ability to use computer hardware, electronic database management and related software.
• Knowledge of and ability to use office equipment, i.e., phones, copier, fax.
• Ability to maintain a high volume of entry which requires typing and the use of a 10 key
• Ability to work with written and computerized data.
• Ability to accurately perform mathematical computations.
• Ability to communicate information in writing so others will understand.
• Ability to effectively understand and communicate verbally with others.
• Ability to accurately perform mathematical computations and operate 10 key by touch.
• Ability to work well with others and able to prioritize workloads and flexible enough to change gears when needed.
  

Physical Demands

The physical demands listed below are representative of those required to successfully perform the essential functions of this position. Frequency is defined as follows:

• NP = Not Present
• Rare = 1–10% of the workday
• Occasional = 11–33% of the workday
• Frequent = 34–66% of the workday
• Constant = 67–100% of the workday

Activity Requirements

• Sitting – Frequent
• Standing – Occasional
• Walking – Frequent
• Reaching (Overhead, Straight Ahead, Downward) – Frequent
• Bending/Stooping – Occasional
• Crouching – Rare
• Kneeling – Rare
• Crawling – Rare
• Climbing (onto equipment) – Rare
• Twisting (including wrist) – Occasional
• Handling – Frequent
• Finger Dexterity– Frequent
• Feeling – Rare
• Talking – Frequent
• Hearing – Frequent
• Balancing – Rare
• Operating Foot Controls – Rare

Lifting/Carrying/Pushing/Pulling Requirements

• Frequent: Up to 20 lbs.
• Occasional: Up to 20 lbs.

Working Conditions

This position primarily works in a standard office environment with moderate office noise considered normal for the work environment. The position involves routine use of computers, phones, and other office equipment, as well as prolonged periods of sitting and computer use. Occasional standing, walking, bending, reaching, and lifting of light office materials may be required.

EEO Statement

Cruz Construction Inc. is an Equal Opportunity Employer. We make all employment decisions without regard to race, color, religion, sex, national origin, ancestry, age, disability, genetic information, marital status, citizenship, pregnancy, sexual orientation, gender identity, veteran status, other protected activities, or any other characteristic protected by federal, state or local law. This employer participates in E-Verify. Este Empleador Participa en E-Verify.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.