Accounts Payable Specialist

McCann Industries; Addison (IL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Bonus program

401K with company match

Paid time off and holidays

Job summary

McCann is seeking an Accounts Payable Specialist to ensure accurate and timely processing of payable transactions. The ideal candidate will understand accounting principles, have excellent attention to detail, and perform in a fast-paced environment.

Responsibilities include reviewing invoices, coding and entering data, ensuring timely payments, reconciling statements, and maintaining organized records. Strong communication and organizational skills are required.

Qualifications

• Multiple years of experience in Accounts Payable or similar role.
• Excellent attention to detail and accuracy in data entry.
• Strong organizational and time management skills.
• Effective communication and interpersonal skills.

Responsibilities

• Receive and review invoices from vendors and suppliers.
• Verify invoices are accurate and compliant with company policies.
• Match invoices with purchase orders and receipts.
• Code and enter invoices into the accounting system.
• Ensure invoices are approved for payment in accordance with company guidelines.
• Reconcile the monthly credit card statement to invoice support and enter the payment voucher.
• Prepare and process payments (checks, ACH, wire transfers).
• Maintain an organized system for managing payment records and approvals.
• Review and reconcile vendor statements to system records on a regular basis.
• Correspond with vendors regarding invoice discrepancies or payment inquiries.
• Build and maintain positive relationships with vendors and resolve payment issues promptly.
• Assist in reconciling accounts payable ledger to the general ledger.
• Prepare reports and summaries for month-end financial close.
• File and archive documents as per company policy

Skills

Attention to detail

Accounting principles

Time management

Organizational skills

Communication skills

Problem solving

Independent worker

Team player

Job description

McCann Vision & Values:

At McCann, we believe contractors and municipalities deserve a trusted supplier who cares about their long-term success as much as the success of the project at hand.

What We Do:

‘Serving the Constructor’ with supplies, equipment, and support needed to get the job done.

How We Do It:

We ‘Exceed the Expectations’ of our customers, fellow associates and partners.

Our Shared Values:

Integrity, Respect, Reliability & Urgency.

• Competitive pay and eligibility for bonus program
• 401K with Company match
• Paid time off and holiday pay

We are looking for an Accounts Payable Specialist to ensure the accurate and timely processing of our company's payable transactions. The ideal candidate will understand accounting principles, excellent attention to detail, and the ability to work efficiently in a fast-paced environment. This role plays a crucial part in maintaining the financial health of our organization.

If these qualities sound like you, we would like to talk with you!

Duties/Responsibilities: (additional duties may be assigned)

• Receive and review invoices from vendors and suppliers.
• Verify that invoices are accurate and compliant with company policies.
• Match invoices with purchase orders and receipts.
• Code and enter invoices into the accounting system.
• Ensure all invoices are approved for payment in accordance with company guidelines.
• Reconcile the monthly credit card statement to invoice support and enter the payment voucher.

Payment Processing

• Prepare and process payments, including checks, ACH, and wire transfers.
• Ensure payments are made timely to take advantage of early payment discounts.
• Maintain an organized system for managing payment records and approvals.
• Review and reconcile vendor statements to system records on a regular basis.
• Correspond with vendors regarding invoice discrepancies or payment inquiries.
• Build and maintain positive relationships with vendors and resolve payment issues promptly.

Month-end Reconciliation

• Assist in reconciling accounts payable ledger to the general ledger.
• Prepare reports and summaries for month-end financial close.

Documentation and Recordkeeping

• Ensure payment methods and other vendor master details are up-to-date
• Maintain organized and accurate records of all accounts payable transactions.
• File and archive documents as per company policy

Education/Experience:

Multiple years of experience in Accounts Payable or in a similar role.

Excellent attention to detail and accuracy in data entry.

Strong organizational and time management skills.

Effective communication and interpersonal skills.

Ability to work independently and as part of a team.

Problem-solving skills and a proactive attitude.

Physical Requirements:

Regularly required to sit. Occasionally required to stand/walk

Occasional lift and/or move up to 25 pounds

Noise level is usually quiet

This company is committed to equal employment opportunities. We will not discriminate against employees or applicants for employment on any legally recognized basis including, but not limited to veteran status, race, color, religion, sex, marital status, national origin, physical or mental disability and/or age.