Accounts Payable Specialist

Vaco Recruiter Services; Town of Florida (NY); On-site; USD 33,000 - 34,000; Full time

Job summary

Vaco Recruiter Services in Orlando, FL is seeking an Accounts Payable Specialist to join our finance team. The role focuses on processing invoices, ensuring accurate records, and timely payments for vendors. You will work in a fast-paced environment, supporting month-end close and reconciliations.

The ideal candidate has 2+ years of AP experience, strong Excel skills, and attention to detail. This is a full-time on-site position with standard Monday–Friday hours.

Qualifications

• 2+ years of accounts payable experience required.
• Associate degree in Accounting, Finance, or related field preferred.
• Proficiency in Microsoft Excel and accounting software.
• Experience with ERP systems is a plus.
• Strong attention to detail and accuracy.
• Excellent communication and problem-solving skills.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner.
• Review invoices for proper approval, coding, and supporting documentation.
• Match invoices to purchase orders and receiving documents.
• Prepare and process weekly check runs, ACH payments, and wire transfers.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payment status.
• Maintain organized and accurate AP records and files.
• Assist with month-end closing activities and account reconciliations.
• Ensure compliance with company policies and accounting procedures.
• Collaborate with internal departments to resolve invoice and payment issues.

Skills

Attention to detail

Communication skills

Time management

Education

Associate degree in Accounting/Finance

Tools

Microsoft Excel

Accounting software

ERP systems

Job description

Accounts Payable Specialist

Location: Orlando, FL

Pay: $24.00 - $25.00 per hour

Schedule: Full-Time | Monday-Friday

Job Summary

We are seeking a detail-oriented and reliable Accounts Payable Specialist to join our growing team in Orlando. The ideal candidate will be responsible for processing invoices, maintaining accurate financial records, reconciling accounts, and ensuring timely payment of vendor invoices. This role requires strong organizational skills, attention to detail, and the ability to work efficiently in a fast-paced environment.

Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Review invoices for proper approval, coding, and supporting documentation
• Match invoices to purchase orders and receiving documents
• Prepare and process weekly check runs, ACH payments, and wire transfers
• Reconcile vendor statements and resolve discrepancies
• Respond to vendor inquiries regarding payment status
• Maintain organized and accurate AP records and files
• Assist with month-end closing activities and account reconciliations
• Ensure compliance with company policies and accounting procedures
• Collaborate with internal departments to resolve invoice and payment issues

Qualifications

• 2+ years of accounts payable experience required
• Associate degree in Accounting, Finance, or related field preferred
• Proficiency in Microsoft Excel and accounting software
• Experience with ERP systems is a plus
• Strong attention to detail and accuracy
• Excellent communication and problem-solving skills
• Ability to manage multiple priorities and meet deadlines