Accounts Payable Specialist

LHH; Oakland (CA); On-site; USD 65,000 - 95,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401K plan

Commuter benefits

Short-term disability

Job summary

LHH is seeking an Accounts Payable Accountant for its Oakland office. This role handles full-cycle AP, project-based accounting, and global payment processes in a fast-paced environment while delivering accurate, timely financial information.

The candidate will ensure compliance with GAAP, support audits, and collaborate with regional AP teams to improve processes and controls. Direct Hire opportunity with growth potential.

Qualifications

• 3+ years of progressive Accounts Payable experience.
• Experience with full-cycle AP in a high-volume environment.
• Familiarity with project-based accounting and multi-currency transactions is a plus.

Responsibilities

• Process vendor invoices through Coupa with correct project and GL coding, approvals, and tax compliance.
• Process domestic and international vendor payments per policies.
• Record payroll entries, tax payments, and automated bank transactions.
• Ensure GAAP compliance and support audits.
• Handle time-sensitive transactions and communicate with stakeholders at all levels.
• Prepare 1099s and assist with AP procedures and internal controls.

Skills

Accounts Payable

Full-cycle accounting

Analytical skills

Team collaboration

Process improvement

Education

Bachelor's degree in Accounting or Finance

Tools

Coupa

Deltek

Excel

Job description

Are you an experienced Accounts Payable professional who enjoys managing complex transactions, improving processes, and collaborating across a dynamic organization? Do you thrive in a fast-paced environment where accuracy, accountability, and teamwork are essential?

LHH is partnering with a leading architecture and design firm to identify an Accounts Payable Accountant for its Oakland office. This is an excellent opportunity for an accounting professional who enjoys full-cycle AP responsibilities, working with project-based accounting structures, and supporting a growing, collaborative business. The ideal candidate will bring a strong foundation in accounts payable operations, exceptional attention to detail, and a passion for delivering outstanding internal and external customer service.

What You'll Be Doing:

• Review, code, and process vendor invoices through Coupa, ensuring accurate project and general ledger coding, approvals, supporting documentation, and sales tax compliance
• Process domestic and international vendor payments in accordance with company policies and country-specific requirements
• Record payroll entries, tax payments, and automated bank transactions accurately and timely
• Ensure transactions comply with GAAP and support internal and external audit requests
• Handle sensitive and time-critical transactions while communicating effectively with stakeholders at all levels of the organization
• Manage returned payments, research issues, and ensure timely resolution and accurate transaction processing
• Audit employee expense reports and corporate card transactions for policy compliance and proper documentation
• Perform monthly accounts payable reconciliations and resolve discrepancies identified during account and bank reviews
• Partner with regional AP teams by preparing reports, responding to inquiries, and participating in monthly AP meetings
• Manage full-cycle accounts payable activities, including month-end and year-end close responsibilities
• Prepare and file 1099s while ensuring compliance with applicable tax reporting requirements
• Assist with the development, documentation, and maintenance of AP procedures and internal controls
• Identify opportunities to improve efficiency, strengthen processes, and resolve escalated vendor concerns
• Support special projects and cross-functional initiatives as needed

What We're Looking For:

• 3+ years of progressive Accounts Payable experience
• Bachelor's degree in Accounting, Finance, or a related field preferred; equivalent professional experience will also be considered
• Demonstrated experience managing full-cycle AP processes within a high-volume environment
• Experience with Coupa and Deltek strongly preferred
• Understanding of project-based accounting principles and project expense allocation
• Exposure to global accounts payable processes and multi-currency transactions is a plus
• Strong knowledge of accounting principles and AP best practices
• Advanced organizational, analytical, and problem-solving skills
• High attention to detail with the ability to maintain accuracy in a fast-paced environment
• Proficiency in Microsoft Excel, Outlook, Word, PowerPoint, and accounting systems
• Ability to work independently while building strong relationships across departments
• Team-oriented mindset with a willingness to collaborate, cross-train, and support colleagues
• Ability to prioritize multiple deadlines and adapt to changing business needs

Why Join This Opportunity?

• Join a highly respected architecture and design organization with a collaborative culture
• Opportunity to work in a visible, firmwide accounting role supporting multiple business units
• Exposure to complex accounting operations, project-based accounting, and global payment processes
• Collaborative leadership team that values continuous improvement and professional development
• Stable organization with strong growth and long-term career advancement opportunities
• Work alongside talented professionals in a dynamic and innovative environment

Employment type:

• Direct Hire

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.