Accounts Payable Specialist

The Douglaston Companies; New York (NY); On-site; USD 60,000 - 75,000; Full time

Job summary

The Douglaston Companies is seeking an Accounts Payable Specialist for a collaborative and challenging role in New York. The position involves managing invoices, cash balances, and monthly closing functions in a supportive environment. Candidates should have a bachelor's degree in accounting and relevant experience, with strong analytical and time management skills.

Benefits

Health benefits including medical, dental, and vision

401(k) plan with generous employer match

Tuition reimbursement and wellness programs

Paid time off and hybrid work schedule

Qualifications

• 2-4 years of accounting/accounts payable experience preferred.
• Advanced computer skills including Excel (Excel Certified preferred).
• Strong accountability and ability to meet deadlines.

Responsibilities

• Oversee the company’s Accounts Payable mail and email inboxes.
• Ensure all invoices are processed, including scanning and coding.
• Perform monthly closing functions and manage cash balances.

Skills

Attention to detail

Time management

Analytical skills

Education

Bachelor’s degree in accounting or related field

Tools

Excel

Yardi

Job description

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Who we're looking for:

We're looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for an Accounts Payable Specialist to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment, but also be challenged in your role, we welcome you to apply!

• Oversee the company’s Accounts Payable mail and email inboxes
• Ensure all invoices are processed and paid; responsibilities include scanning, coding, and entering invoices, processing weekly check runs, reviewing invoices against service contracts to ensure accuracy, obtaining all necessary internal approvals on invoices, and facilitating payments to vendors via the company’s bank platform
• Prepare billing analysis and intercompany allocation of all services and invoices
• Reconciliation, allocation, and payment of all accounts payable, including Amazon and credit card charges; communicate with vendors as necessary
• Perform all monthly closing functions including review and analysis of trial balance, posting journal entries, reconciliations of bank accounts, A/R and A/P ledgers
• Responsible for cash management, ensuring sufficient funding, and maintaining cash balances
• Manage monthly reconciliation of intercompany activity including reimbursements, operating expenses, and payroll
• Prepare and process payroll funding, post related journal entries
• Assist HR & PR teams with true-ups, and properly recording, forfeitures and discrepancies
• Prepare 1099 forms, 941 reconciliations and workers compensation true-up
• Assist in year-end budget and audit/tax preparation process
• Liaise with external accountants and prepare supporting schedules as required
• Assist with any additional duties as assigned by management
  
  

Description

Who we're looking for:

We're looking to build the best teams possible with highly motivated and engaged employees. We have an exciting opportunity for an Accounts Payable Specialist to join The Douglaston Companies. If you are looking to work in a collaborative and supportive environment, but also be challenged in your role, we welcome you to apply!

Essential Duties And Responsibilities

• Oversee the company’s Accounts Payable mail and email inboxes
• Ensure all invoices are processed and paid; responsibilities include scanning, coding, and entering invoices, processing weekly check runs, reviewing invoices against service contracts to ensure accuracy, obtaining all necessary internal approvals on invoices, and facilitating payments to vendors via the company’s bank platform
• Prepare billing analysis and intercompany allocation of all services and invoices
• Reconciliation, allocation, and payment of all accounts payable, including Amazon and credit card charges; communicate with vendors as necessary
• Perform all monthly closing functions including review and analysis of trial balance, posting journal entries, reconciliations of bank accounts, A/R and A/P ledgers
• Responsible for cash management, ensuring sufficient funding, and maintaining cash balances
• Manage monthly reconciliation of intercompany activity including reimbursements, operating expenses, and payroll
• Prepare and process payroll funding, post related journal entries
• Assist HR & PR teams with true-ups, and properly recording, forfeitures and discrepancies
• Prepare 1099 forms, 941 reconciliations and workers compensation true-up
• Assist in year-end budget and audit/tax preparation process
• Liaise with external accountants and prepare supporting schedules as required
• Assist with any additional duties as assigned by management
  
  

Qualifications

Qualifications:

• 2-4 years of accounting/ accounts payable experience preferred
• Bachelor’s degree in accounting or related field preferred
• Advanced computer skills – Yardi, MS Word, Outlook, Excel (Excel Certified preferred),
• Understand corporate benefits (Medical/HSA/FSA/WC/PFL)
• Must possess a strong sense of accountability, excellent time management skills, and ability to track workflow and meet deadlines
• Must possess strong analytical skills, be highly organized with meticulous attention to detail, and capable of multi-tasking in a fast-paced environment with shifting priorities
• Must communicate effectively, both verbal and written, and be able to work independently and as part of a team
  
  

Diverse candidates are encouraged to apply! The Douglaston Companies is proud to be an inclusive Equal Opportunity Employer, committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination based on any legally protected status or protected characteristic, including, but not limited to an individuals sex, race, color, ethnicity, ancestry, national origin, age, religion, gender identity or expression, sexual orientation, genetic information, medical condition, disability, marital status, caregiver status, pregnancy, citizenship, military or veteran status.

What else can you expect from The Douglaston Companies?

• Health: We proudly offer a full suite of health benefits! Thats medical, dental, vision, FSA, HSA, and even pet insurance for your furry family, to name a few. We also provide Life Insurance employer paid (basic with option to purchase more), Enhanced Short-Term Disability and Long-Term Disability coverage!
• Wealth: Competitive pay, 401(k) plan with a very generous employer match and vesting schedule because your retirement is just as important to us as it is to you!
• Development: virtual courses, tuition reimbursement, lunch and learns and wellness programs.
• Balance: paid time off, 9 company holidays, hybrid work schedule with 4 days in the office and 1 remote (subject to your location and role). We offer a fun-fast paced culture that’s a perfect mix of high performance.
  
  

Salary Range

• $60,000 - $75,000 yr
• The pay range for this role is $60,000 to $75,000. Actual compensation packages are based on several factors that are unique to each candidate, including but not limited to skill set, depth of experience, certifications, and specific work location.
  
  

Who We Are

Douglaston Development, Levine Builders, and Clinton Management are a dynamic privately held group of companies with a unique owner-builder-manager advantage, known collectively as The Douglaston Companies.

The Douglaston Companies started with the founding of Levine Builders in 1979 with just two people. Standing by our core values of integrity and ethics for the past four decades the firm has grown to 200 employees. By providing general contracting and construction management services, Levine Builders has built, renovated and rehabilitated thousands of residential units and millions of square feet of commercial, hotel, office buildings, retail centers, religious, educational, and healthcare facilities.

With the later establishment of Douglaston Development as the driving engine of the organization, the two companies worked in unison to leverage each others expertise to develop and build most complex projects while also growing and thriving in challenging markets.

In 2002, Clinton Management was founded to manage the expanding portfolio of developments created by Douglaston Development and constructed by Levine Builders. Clinton Management oversees a broad portfolio of moderate-income housing, luxury apartments, commercial, and retail properties.

Each affiliate company works together to cohesively acquire property, develop it to its full potential, and manage it efficiently, assuring that each investment achieves and maintains maximum value and profitability while strengthening the community in which the assets are located.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Finance

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