Accounts Payable Specialist - Detail Oriented, Growth Mindset

Gadge USA Inc.; New York (NY); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Competitive salary

Annual discretionary cash bonus

Excellent healthcare (medical, dental,

Vision benefits

Paid time off including holidays

401(k) retirement plan with employer 1

Job summary

Gadge USA Inc. in Lake Success, NY, is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, ensure timely payments, maintain financial records, and resolve billing discrepancies.

The ideal candidate has 2+ years of AP experience, strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This on-site role offers competitive pay and comprehensive benefits.

Qualifications

• Associate's degree in Accounting, Finance, or related field preferred.
• 2+ years of accounts payable experience.
• Understanding of AP processes, invoice matching, and vendor reconciliations.
• Proficiency in Excel and ERP/accounting software.
• Strong attention to detail and ability to meet deadlines.

Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Match invoices with purchase orders, receiving docs, and other records to ensure accuracy.
• Verify proper invoice coding, approvals, and compliance with policies.
• Identify, research, and resolve invoice discrepancies and payment issues.
• Prepare and process vendor payments, including ACH, checks, and wire transfers.
• Maintain accurate vendor information, payment terms, and supporting documentation.
• Reconcile vendor statements, investigate outstanding balances, and follow up on missing invoices or credits.
• Monitor AP aging reports to ensure invoices are paid on time.
• Respond to vendor inquiries and coordinate with internal departments to resolve questions.
• Assist with month-end and year-end closing activities, including reconciliations and accruals.
• Maintain organized AP records to support audits.
• Collaborate with Purchasing, Operations, and other departments to ensure efficient processing.
• Identify opportunities to improve AP processes, accuracy, and efficiency.
• Support special projects and other Finance duties as needed.

Skills

Excel

ERP systems

Attention to detail

Organizational skills

Vendor communication

Education

Associate's degree in Accounting/Finance

Tools

ERP software

Accounting software

Job description

Gadge USA Inc. in Lake Success, NY, is seeking an Accounts Payable Specialist to join our Finance team. You will process vendor invoices, ensure timely payments, maintain financial records, and resolve billing discrepancies.

The ideal candidate has 2+ years of AP experience, strong attention to detail, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This on-site role offers competitive pay and comprehensive benefits.