Accounts Payable Specialist

Jrm-Construction-Management,-LL; New York (NY); Hybrid; USD 67,000 - 75,000; Full time

Benefits offered by this job

Hybrid work model

Job summary

JRM Construction Management, LLC is seeking an Accounts Payable Specialist to join our Accounting & Finance team in New York City. The AP Specialist will handle full cycle AP, expense reimbursements, and collaborate with project managers to approve invoices.

Ideal candidates have a four-year degree or 3+ years AP experience, strong communication, and excellent organizational skills. Proficiency with Concur, Sage 300, and Excel is preferred. This role offers a hybrid work arrangement.

Qualifications

• Four-year degree and/or at least three years of relevant experience in Accounts Payable.
• Excellent communication skills.
• Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail.

Responsibilities

• Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices.
• Maintain and update AP reports and documentation for accuracy.
• Manage vendor files, vendor numbers, and communications with vendors.

Skills

Communication

Organization

Attention to detail

Education

Bachelor’s degree

Tools

Concur

Sage 300 (Timberline)

Microsoft Excel

Job description

At JRM Construction, we build more than exceptional spaces - we build talented teams, rewarding careers, and trusted relationships. As a leading employee-owned construction firm, our people take ownership of every project and work collaboratively to deliver outstanding quality and a positive client experience. Guided by integrity, teamwork, continuous improvement, and genuine care for our people, JRM provides an environment where employees can grow and help shape the company’s long-term success.

Job Summary

JRM is seeking an Accounts Payable Specialist to join our Accounting & Finance team. The AP Specialist will be responsible for processing accounts payable & expense reimbursements in a complete, accurate and timely manner. The successful candidate will excel at managing a variety of goals and tasks and working with team members to implement solutions to problems. This is a great opportunity for an individual who wants to be challenged, build long-lasting relationships and be a part of building an accounting team.

Responsibilities and Duties

• Full cycle accounts payable processing; high volume matching, batching, coding, scanning and entering invoices in accordance with company guidelines; ensuring accuracy of GL coding and location coding
• Maintain and update various accounts payable reports and documentation to ensure accuracy and completeness
• Maintain updated vendor files and vendor numbers, including maintaining an open line of communication with vendors
• Manage receipts and retention of W-9 forms for required vendors
• Review and enter all construction/development invoices
• Enter all vendor information into construction accounting system
• Work with project managers to obtain approval of all invoices
• Process all construction checks including distribution/mailing
• Review expense reports for accurate coding to account, department, class, projects
• Verify accuracy, coding, and proper approval of reimbursables in Concur
• Verify that transactions comply with financial policies and procedures
• Import invoices into Sage/Timberline from Concur bi-weekly
• Complete monthly account reconciliations for AP
• Review and process employee travel/expense reports in Concur, ensuring accurate coding and compliance with established policies
• Assist in pulling information as requested by external parties

Qualifications and Skills

• Four-year degree and/or at least three years of relevant experience in Accounts Payable
• Prior experience working in the Construction and/or Real Estate Industry is a plus
• Excellent communication skills
• Strong organization skills with the ability to prioritize multiple tasks with keen attention to detail

Computer Skills

• Microsoft Office (Excel, Word, PowerPoint, and Outlook), Concur, and Sage 300 (Timberline)

Salary Information

• To the extent this position is performed in New York City, the annual salary range for this role is $67,000 - $75,000

The referenced salary range is based on the Company's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level.

#LI-Hybrid

All qualified applicants will receive consideration for employment at JRM without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other characteristics protected by law.

The salary range listed in job postings reflects the Company’s good faith estimate at the time of posting. Actual compensation may vary based on factors such as position tier, geographic location, work experience, market conditions, education/training, and skills.

For more information on how JRM Construction Management collects and uses your personal information, reference our Privacy Policy .

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in JRM Construction Management, LLC’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.