Accounts Payable Specialist

Goldfarb Properties; New Rochelle (NY); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Health, dental, vision, life, and disa

Paid time off and holidays

401(k) retirement plan with employer‑M

Professional development opportunities

Job summary

Goldfarb Properties is seeking an Accounts Payable Specialist to join the Finance team in New Rochelle, NY. The role handles invoice processing, payments, and records maintenance in a fast-paced property management setting.

The ideal candidate has 2+ years in AP or accounting, proficiency in Excel, and experience with Yardi or similar ERP systems. This full-time position offers strong benefits and growth potential within the finance department.

Qualifications

• High school diploma or GED; associate or bachelor’s in accounting/finance preferred.
• Minimum 2 years accounts payable or general accounting experience, preferably in property management.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with Yardi or similar ERP; knowledge of Yardi PayScan and Vendor Café preferred.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Responsibilities

• Review, verify, and process vendor invoices accurately and timely.
• Prepare and process check runs and electronic payments.
• Maintain vendor records and update payment information as needed.
• Reconcile vendor statements and resolve discrepancies.
• Code vendor invoices to the appropriate properties using AP allocation templates.
• Respond to vendor inquiries regarding payment status and account issues.
• Support property accountants with monthly bank reconciliations, budget reviews, and related journal entries.
• Coordinate with accounts receivable to issue tenant security deposit refunds in a timely manner.
• Monitor COI expiration dates and ensure vendor insurance compliance.
• Communicate with vendors, property managers, and internal departments regarding invoice approvals and payment inquiries.
• File and maintain financial records and supporting documentation.
• Assist with audits and provide requested documentation.
• Perform other accounting and administrative duties as assigned.

Skills

Attention to detail

Time management

Organization

Communication

Problem solving

Analytical thinking

Education

High school diploma or GED

Associate or Bachelor's in Accounting/Finance

Tools

Yardi

Yardi PayScan

Vendor Café

Job description

Location: New Rochelle, NY

Department: Finance/Accounting

Job Type: Full-Time

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our Finance team. The Accounts Payable Specialist is responsible for processing invoices, maintaining accurate financial records, ensuring timely payments to vendors, and supporting the overall accounts payable function. The ideal candidate will possess strong organizational skills, accuracy, and the ability to work effectively in a fast-paced environment.

Key Responsibilities Of Accounts Payable Specialist

• Review, verify, and process vendor invoices accurately and timely.
• Prepare and process check runs and electronic payments.
• Maintain vendor records and update payment information as needed.
• Reconcile vendor statements and resolve discrepancies.
• Review and code vendor invoices to the appropriate properties, utilizing shipping addresses and predefined Accounts Payable (AP) allocation templates to ensure accurate expense distribution.
• Respond to vendor inquiries regarding payment status and account issues.
• Support property accountants in preparing monthly bank reconciliations, budget reviews, and related journal entries.
• Coordinate with accounts receivable to issue tenant security deposit refunds in a timely manner.
• Manage vendor insurance compliance by collecting required insurance documents, monitoring COI expiration dates, and ensuring adherence to company insurance requirements.
• Communicate with vendors, property managers, and internal departments regarding invoice approvals and payment inquiries.
• File and maintain financial records and supporting documentation.
• Assist with audits and provide requested documentation.
• Perform other accounting and administrative duties as assigned.

Qualifications Of Accounts Payable Specialist

• High school diploma or GED required; Associate's or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Minimum of 2 years of accounts payable or general accounting experience preferred, preferably in the property management of multifamily housing industry.
• Proficiency in Microsoft Excel and Microsoft Office applications.
• Experience with Yardi or similar ERP. Knowledge of Yardi PayScan and Vendor Café preferred.
• Strong attention to detail and accuracy.
• Excellent organizational, communication, and time-management skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Skills Accounts Payable Specialist

• Knowledge of accounts payable processes and basic accounting principles.
• Experience in real estate
• Ability to prioritize multiple tasks and meet deadlines.
• Strong problem-solving and analytical skills.
• Experience working in a high-volume invoice-processing environment.

Benefits Of Accounts Payable Specialist

• Competitive salary
• Health, dental, vision, life, and disability insurance
• Paid time off and holidays
• 401(k) retirement plan with employer match
• Professional development opportunities

Salary Range of Accounts Payable Specialist

$50,000 to $70,000 annually, depending on experience and qualifications.