Accounts Payable Specialist

PRISM Vision Group; New Providence (NJ); On-site; USD 24,796 - 39,950; Full time

Job summary

PRISM Vision Group in New Providence, NJ is seeking an Accounts Payable Specialist for an on-site role. You will review invoices, process weekly payments, and ensure timely month-end close with accuracy across all AP activities.

Ideal candidates have 3+ years of accounts payable experience, strong Excel skills, and a GED or Bachelor’s degree. The role requires attention to detail and reliability within a collaborative team environment.

Qualifications

• 3+ years of related accounts payable experience.
• GED or Bachelor’s degree preferred.
• Strong proficiency in MS Office, especially Excel.

Responsibilities

• Review invoices for documentation and approval.
• Process weekly check runs and reimbursements.
• Post payments and manage accounts payable records.
• Reconcile vendor statements and investigate discrepancies.
• Assist in month-end close for Accounts Payable.

Skills

MS Office

Excel

Attention to detail

Communication

Team player

Adaptability

Reliability

Initiative

Judgment

Empathy

Education

GED or General Education Degree

Bachelor’s degree in relevant discipline

Job description

This is a non-exempt on-site role, located at our New Providence CBO location.
Compensation Range: $18-$29.76/hr (Dependent on Experience)
The Accounts Payable Specialist upports all aspects of accounts payable, ensuring that all deadlines are met with the highest degree of accuracy.

Role And Responsibilities

• Review all invoices for appropriate documentation and approval prior to
• Process weekly check run
• Process refunds for all patient and insurance carriers
• Posting of Management Amex Cards
• Post Physician ACH Car Note payments
• Ensure payment of "other drugs" from accounting manager and provide schedule of payment to accounting clerk
• Upload for Positive Pay & Submit to Controller
• Review uncashed checks on bank reconciliation report monthly and investigate
• Ensure timely month end close of Accounts Payable Department
• Backfill the Accounts Payables function in the absence of Accounts Payable Clerk
• Process 1099's and review annual 1099's reporting
• Assist in scanning documents into MS Business Central
• Assist in ensuring the timely and accurate filing of all Accounts Payables Documents
• Reconcile vendor statements and maintain accurate vendor ledger. Research and correct discrepancies.
• Maintain Vendor Contracts
• Maintain online AP accounts and passwords
• Review online AP accounts and passwords
• Create AP close
• Keep track of all checks
• Perform other duties as assigned by Manager

Position Qualifications

Education: High School Graduate or General Education Degree (GED). Bachelor’s degree in relevant discipline

preferred.

Experience: 3+ years of related experience, or equivalent combination of education and experience.

Knowledge/Skills/Abilities

• Accountability – Ability to accept responsibility and account for his/her actions and work performed. Willing to accept constructive feedback.
• Accuracy – Ability to perform work accurately and thoroughly with attention to all details of a project or task.
• Adaptability – Ability to adapt to and facilitate change in the workplace.
• Communication – Ability to communicate effectively with others using good listening skills.
• Empathetic – Ability to appreciate and be sensitive to the feelings of patients and co-workers.
• Initiative – Ability to make decisions and take actions to solve a problem or reach a goal. Desire to excel, attempting non-routine tasks.
• Judgment – Ability to make sound decisions using available information.
• Reliability – Can be relied upon to demonstrate reliability in attendance and punctuality.
• Team Player – The ability to work with others and independently for a common goal. Puts aside own individual needs to work toward the larger group objective and reinforces the contribution of others.
• Relevant computer skills – Proficiency in MS Office suite. Advanced knowledge of excel

WORK ENVIRONMENT

An office environment with a controlled atmosphere.