Accounts Payable Specialist

Waterstone Properties Group; Needham Heights (MA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Job summary

Waterstone Properties Group in Needham, MA is seeking an Accounts Payable Specialist for an onsite, full-time position. You will review, enter, and process vendor invoices, handling approximately 400–600 invoices per month, reconcile statements, issue bi-weekly checks, and respond to AP inquiries including third-party management company contacts.

Candidates should have at least 3 years of AP experience, strong organizational and communication skills, proficiency in Microsoft Office and Yardi,

Qualifications

• 3+ years of accounts payable experience.
• Strong understanding of AP processes and accounting fundamentals.
• Experience in real estate accounting is a plus.
• Detail-oriented with strong organizational skills.
• Ability to work independently and as part of a team.

Responsibilities

• Processes and scans vendor invoices to ensure accuracy and appropriate coding.
• Reconciles vendor statements and resolves issues.
• Issues checks on a bi-weekly cycle.
• Manages vendor inquiries and third-party management company contacts.
• Imports invoices into Yardi and handles 1099 processing.
• Communicates with upper management and stakeholders clearly.
• Identifies opportunities to improve AP processes and efficiency.

Skills

Vendor invoicing

Yardi proficiency

MS Office

Communication skills

Time management

Tools

Yardi

Microsoft Office

Job description

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Waterstone Properties

Accounts Payable Specialist

Needham, MA, Onsite position

Full time

The Accounts Payable Associate is responsible for reviewing, entering, and processing vendor invoices and other payment requests in support of the Company’s operations.

Responsibilities:

• Processes /scans a variety of different vendor invoices to ensure accuracy and appropriate coding is maintained
• o Approximately 400- 600 invoices/monthly
• o Reconciles vendor statements and resolves issues as needed
• Issuing of checks on a bi-weekly cycle, ensuring payments are made timely to vendors
• o Reviewing aging reports and making decisions on which items to pay
• o All checks require physical signatures
• Vendor and other AP related inquiries
• o Including being the point person for third-party management company inquiries
• o Managing invoice reconciliations
• o Vendor set up and 1099 process.
• Monitoring electronic and physical mail and importing all invoices within Yardi
• Ability to communicate clearly and concisely with upper management and other key stakeholders within a smaller organization
• Identifies areas to improve AP processes and increase efficiency.

Required:

• Detailed oriented, strong organizational and team skills
• Strong understanding of AP processes and accounting principals.
• Strong communication skills, both verbal and written, and the ability to work independently as well as part of a team.
• Ability to work in a fast-paced, environment with demonstrated ability to manage multiple projects and tasks in a timely manner.
• Required knowledge of Microsoft Office and Yardi
• 3+ years of related experience.
• Prior Real estate experience desired.