Accounts Payable Specialist

Waterstone Properties Group; Needham (MA); On-site; USD 60,000 - 75,000; Full time

Benefits offered by this job

401(k) matching

Health insurance

Paid time off

Job summary

Waterstone Properties in Needham, MA seeks an Accounts Payable Specialist to review, enter, and process vendor invoices and payment requests in support of operations.

The role is onsite, full-time, with responsibilities including invoice processing, vendor statement reconciliations, and bi-weekly check issuance. Real estate exposure is a plus.

Qualifications

• Detail oriented with strong organizational and teamwork skills (AP focus).
• Strong understanding of AP processes and accounting principles.
• Strong verbal and written communication; ability to work independently.
• Ability to work in a fast-paced environment while managing multiple tasks.
• Proficiency with Microsoft Office and Yardi.

Responsibilities

• Process and code vendor invoices; scan and enter with accurate coding.
• Handle approximately 400–600 invoices monthly.
• Reconcile vendor statements and resolve issues.
• Issue checks on a bi-weekly cycle and ensure timely payments.

Skills

Detail oriented

Organizational skills

Communication skills

Independent work

Multitasking

Tools

Yardi

Microsoft Office

Job description

Waterstone Properties

Accounts Payable Specialist

Needham, MA, Onsite position

Full time

The Accounts Payable Associate is responsible for reviewing, entering, and processing vendor invoices and other payment requests in support of the Company’s operations.

Responsibilities

• Processes /scans a variety of different vendor invoices to ensure accuracy and appropriate coding is maintained
• Approximately 400- 600 invoices/monthly
• Reconciles vendor statements and resolves issues as needed
• Issuing of checks on a bi-weekly cycle, ensuring payments are made timely to vendors
• Reviewing aging reports and making decisions on which items to pay
• All checks require physical signatures
• Vendor and other AP related inquiries
• Including being the point person for third-party management company inquiries
• Managing invoice reconciliations
• Vendor set up and 1099 process.
• Monitoring electronic and physical mail and importing all invoices within Yardi
• Ability to communicate clearly and concisely with upper management and other key stakeholders within a smaller organization
• Identifies areas to improve AP processes and increase efficiency.

Required

• Detailed oriented, strong organizational and team skills
• Strong understanding of AP processes and accounting principals.
• Strong communication skills, both verbal and written, and the ability to work independently as well as part of a team.
• Ability to work in a fast-paced, environment with demonstrated ability to manage multiple projects and tasks in a timely manner.
• Required knowledge of Microsoft Office and Yardi
• 3+ years of related experience.
• Prior Real estate experience desired.

Benefits

• 401(k) matching
• Health insurance
• Paid time off