Accounts Payable Specialist

TrailersPlus, a Division of Interstate Group; Nampa (ID); On-site; USD 25,000 - 33,000; Part time

Job summary

TrailersPlus, a Division of Interstate Group, is seeking a part-time Accounts Payable Clerk for our corporate office in Nampa, ID. This onsite role requires promptness, reliability and team spirit, with prior AP experience and a willingness to learn multiple accounting tasks.

You will handle high-volume invoices, ensure accurate tax handling, and coordinate with vendors and internal departments. Ideal candidates have NetSuite exposure, strong Excel skills (VLOOKUP, pivots), and excellent

Qualifications

• Prior experience in Accounts Payable or general accounting.
• Proficiency with ERP systems (prefer NetSuite) and Google Sheets.
• Excel skills including VLOOKUP and pivot tables.
• Excellent attention to detail and organizational skills.
• Strong communication and customer service abilities.
• Ability to multi-task and manage priorities.

Responsibilities

• Review and process high-volume invoices for accuracy and policy compliance.
• Ensure sales tax is correctly applied per state/local laws.
• Coordinate with vendors and purchasing to resolve discrepancies.
• Maintain accurate AP records with supporting documents for audits.
• Ensure compliance with internal policies and external regulations.
• Reconcile vendor statements and resolve discrepancies.
• Process invoices to capture all eligible discounts.
• Reconcile AP subledger to GL and resolve variances.
• Prepare month-end invoice accruals.
• Assist with annual 1099 preparation.
• Handle ~450 utility accounts and trend reporting; main vendor contact.
• Cross-training in other accounting department roles.

Skills

Accounts Payable

NetSuite

Excel

Google Sheets

Attention to detail

Communication

Education

Associate or Bachelor's Degree in Accounting, Finance, or related field

Tools

Microsoft Excel

ERP systems

Job description

Job Summary

This position is a Part-Time, onsite role in our Corporate Office in Nampa, ID. Please only local candidates apply. The successful candidate will be prompt, reliable and a team player, with prior experience in Accounts Payable, and the desire to learn multiple tasks and processes within an accounting department.

Key Responsibilities

• Review and process high-volume invoices for accuracy, proper authorization, and compliance with company policy.
• Ensure that sales tax is accurately applied to invoices and payments in accordance with the applicable state and local tax laws.
• Work with vendors and our purchasing department to address discrepancies, clarify invoice details, and ensure correct quantities and prices have been applied.
• Maintain accurate records of accounts payable transactions including supporting documentation for audit purposes.
• Ensure compliance with internal accounting policies and external regulations.
• Review and reconcile vendor statements to ensure all vendor accounts are current, which includes researching and resolving discrepancies/issues.
• Ensure that all invoices/statements are processed to get all discounts available.
• Reconcile A/P subledger to general ledger, resolving any variances/discrepancies.
• Prepare month-end invoice accruals.
• Assist with annual 1099 preparation.
• Gather and process all utility invoices for approximately 450 utility accounts, including trend reporting.
• Serve as the primary point of contact for vendor payment inquiries.
• Cross-training in other roles in the accounting department.
• Other duties as assigned.

Qualifications - Required

• Prior experience in Accounts Payable or general accounting, with understanding of general accounting principles and A/P procedures.
• Proficiency with ERP systems (preferably NetSuite), Google Sheets, and Excel (including VLOOKUP, pivot tables).
• Excellent attention to detail and organizational skills.
• Strong communication and customer service skills.
• Ability to multi-task and understand priorities.

Qualifications - Preferred

• Associate’s or Bachelor’s Degree in Accounting, Finance, or related field.
• Knowledge of 3-way matching and accrual-based accounting.

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer
• Ability to occasionally lift up to 20 pounds (e.g., files, packages, or office supplies)
• Repetitive hand and wrist movements for typing and data entry
• Ability to communicate effectively via phone, video calls, and in-person meetings
• Occasional walking, standing, or bending to retrieve or file documents

As an Equal Opportunity Employer, Interstate Group, LLC is committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status.