Accounts Payable Specialist

Kent; Muscatine (IA); On-site; USD 55,000 - 70,000; Full time

Job summary

Kent Worldwide Shared Services in Muscatine, IA is seeking an Accounts Payable Specialist who excels at accuracy and organization. You will handle vendor invoices, payments, and related reconciliations, supporting month-end close and financial reporting.

The role requires an associate degree in accounting (or related) and at least three years of AP experience, with strong Excel and ERP proficiency, and the ability to collaborate across teams while protecting confidential information.

Qualifications

• Associate degree in Accounting, Finance, or related field preferred.
• Minimum of three (3) years of experience in accounts payable or related accounting function preferred.
• Experience working with ERP, accounting, or financial management systems preferred.
• Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting functions.
• Strong knowledge of accounts payable processes, invoice coding, and payment procedures.

Responsibilities

• Process vendor invoices, ensuring proper approvals, accurate account coding, and appropriate sales/use tax treatment.
• Process, distribute, and reconcile vendor payments in a timely and accurate manner.
• Maintain organized electronic and physical accounting records, including invoices and supporting documentation.
• Prepare miscellaneous invoices, accounting documentation, journal entries, and account reconciliations as needed.
• Assist with month-end close activities, financial reporting, and sales/use tax filings.
• Track, distribute, and maintain capital expenditure requests and related documentation.
• Respond to vendor inquiries and resolve payment or invoice discrepancies.
• Support accounting operations through report preparation, spreadsheet maintenance, process improvements.

Skills

Accounts payable

Excel advanced

Detail oriented

Time management

Communication skills

Independent work

Education

Associate degree in Accounting

Tools

ERP systems

Job description

Are you a detail-oriented accounting professional who takes pride in accuracy and organization? Join our KENT WORLDWIDE™ Shared Services team as an Accounts Payable Specialist and play a key role in ensuring the smooth operation of our shared services accounting function. In this role, you'll be responsible for processing vendor invoices, managing payments, supporting month-end close activities, and maintaining accurate financial records. You'll partner with internal teams and external vendors to ensure transactions are handled efficiently, compliantly, and with exceptional customer service. If you thrive in a fast-paced environment and enjoy balancing analytical work with collaboration, we'd love to hear from you.

• This role is designed and intended to be performed on-site in Muscatine, Iowa.

PRIMARY DUTIES & RESPONSIBILITIES

• Process vendor invoices, ensuring proper approvals, accurate account coding, and appropriate sales/use tax treatment.
• Process, distribute, and reconcile vendor payments in a timely and accurate manner.
• Maintain organized electronic and physical accounting records, including invoices and supporting documentation.
• Prepare miscellaneous invoices, accounting documentation, journal entries, and account reconciliations as needed.
• Assist with month-end close activities, financial reporting, and sales/use tax filings.
• Track, distribute, and maintain capital expenditure requests and related documentation.
• Respond to vendor inquiries and resolve payment or invoice discrepancies.
• Support accounting operations through report preparation, spreadsheet maintenance, process improvements.
• Performs other duties as assigned.

EDUCATION, QUALIFICATIONS, &/OR SKILLS NEEDED

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three (3) years of experience in accounts payable, accounting support, financial administration, or a related accounting function preferred.
• Experience working with ERP, accounting, or financial management systems preferred.
• Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting functions.
• Strong knowledge of accounts payable processes, invoice coding, and payment procedures.
• Understanding of sales and use tax requirements preferred.
• Exceptional attention to detail with a high degree of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while collaborating effectively across departments.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and commitment to maintaining confidential financial information.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.