ACCOUNTS PAYABLE SPECIALIST

KENT WORLDWIDE; Muscatine (IA); On-site; USD 42,000 - 60,000; Full time

Job summary

KENT WORLDWIDE is seeking an Accounts Payable Specialist to join our on-site Shared Services team in Muscatine, IA. You will process invoices, manage payments, and support month-end close with accuracy and compliance.

Ideal candidates have at least 3 years in AP, strong Excel skills, and experience with ERP systems, ensuring precise coding, timely payments, and effective vendor communication.

Qualifications

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three (3) years of experience in accounts payable, accounting support, financial administration, or a related accounting function preferred.
• Experience working with ERP, accounting, or financial management systems preferred.
• Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting functions.
• Strong knowledge of accounts payable processes, invoice coding, and payment procedures.
• Understanding of sales and use tax requirements preferred.
• Exceptional attention to detail with a high degree of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while collaborating effectively across departments.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and commitment to maintaining confidential financial information.

Responsibilities

• Process vendor invoices, ensuring proper approvals, accurate account coding, and appropriate sales/use tax treatment.
• Process, distribute, and reconcile vendor payments in a timely and accurate manner.
• Maintain organized electronic and physical accounting records, including invoices and supporting documentation.
• Prepare miscellaneous invoices, accounting documentation, journal entries, and account reconciliations as needed.
• Assist with month-end close activities, financial reporting, and sales/use tax filings.
• Track, distribute, and maintain capital expenditure requests and related documentation.
• Respond to vendor inquiries and resolve payment or invoice discrepancies.
• Support accounting operations through report preparation, spreadsheet maintenance, process improvements.
• Performs other duties as assigned.

Skills

Accounts payable

Excel

Attention to detail

Organization

Time management

Communication

Independence

Education

Associate degree in Accounting or related field

Tools

ERP systems

Job description

Are you a detail-oriented accounting professional who takes pride in accuracy and organization? Join our KENT WORLDWIDE™ Shared Services team as an Accounts Payable Specialist and play a key role in ensuring the smooth operation of our shared services accounting function. In this role, you'll be responsible for processing vendor invoices, managing payments, supporting month-end close activities, and maintaining accurate financial records. You'll partner with internal teams and external vendors to ensure transactions are handled efficiently, compliantly, and with exceptional customer service. If you thrive in a fast-paced environment and enjoy balancing analytical work with collaboration, we'd love to hear from you.

• This role is designed and intended to be performed on-site in Muscatine, Iowa.

Primary Duties & Responsibilities

• Process vendor invoices, ensuring proper approvals, accurate account coding, and appropriate sales/use tax treatment.
• Process, distribute, and reconcile vendor payments in a timely and accurate manner.
• Maintain organized electronic and physical accounting records, including invoices and supporting documentation.
• Prepare miscellaneous invoices, accounting documentation, journal entries, and account reconciliations as needed.
• Assist with month-end close activities, financial reporting, and sales/use tax filings.
• Track, distribute, and maintain capital expenditure requests and related documentation.
• Respond to vendor inquiries and resolve payment or invoice discrepancies.
• Support accounting operations through report preparation, spreadsheet maintenance, process improvements.
• Performs other duties as assigned.

Education, Qualifications, &/Or Skills Needed

• Associate degree in Accounting, Finance, Business Administration, or a related field preferred.
• Minimum of three (3) years of experience in accounts payable, accounting support, financial administration, or a related accounting function preferred.
• Experience working with ERP, accounting, or financial management systems preferred.
• Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting functions.
• Strong knowledge of accounts payable processes, invoice coding, and payment procedures.
• Understanding of sales and use tax requirements preferred.
• Exceptional attention to detail with a high degree of accuracy.
• Strong organizational and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Ability to work independently while collaborating effectively across departments.
• Strong written and verbal communication skills.
• Demonstrated professionalism, discretion, and commitment to maintaining confidential financial information.