Accounts Payable Specialist

Smartbill Tech; Miami (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Smartbill Tech in Miami, FL is seeking an Accounts Payable Specialist to join a full-time on-site team. You will process vendor invoices, monitor payment schedules, post journal entries, and reconcile accounts payable records, ensuring timely and accurate payments.

The role requires strong accounting knowledge, experience with expense reports, and proficiency with ERP systems, spreadsheets, and documentation tools.

Qualifications

• Strong Accounting and Finance knowledge, including familiarity with accounts payable processes and basic accounting principles.
• Proficiency with Journal Entries, account reconciliations, and general ledger posting.
• Experience managing Expense Reports, invoice processing, and vendor payment workflows.
• Solid Analytical Skills to review billing data, identify discrepancies, and support data‑driven decisions.

Responsibilities

• Process vendor invoices and monitor payment schedules.
• Prepare and post journal entries and reconcile accounts payable records.
• Manage expense reports and resolve billing discrepancies with providers.
• Collaborate with internal teams for proper coding and approval workflows.
• Support month‑end closing activities and maintain organized documentation.

Skills

Accounts payable

Journal entries

Vendor payments

Analytical skills

ERP software

Attention to detail

Communication

Education

Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field

Tools

ERP software

Job description

Company Description

Smartbill Tech streamlines utility operations for corporate housing teams managing portfolios from 20 to over 300 units. The company handles the full utility lifecycle—setup, billing, payments, and teardowns—so clients can reduce administrative work and focus on core operations. All activities are tracked, managed, and documented under the client’s company name, with Smartbill Tech acting as an accountable extension of their team. The service is designed to eliminate late fees and missed bills, with onboarding typically completed in 3–5 business days and no long-term contracts required. This approach offers efficiency, reliability, and flexibility for fast-growing property portfolios.

Role Description

The Accounts Payable Specialist is a full‑time, on‑site role based in Miami, FL. This role is responsible for processing vendor invoices, monitoring payment schedules, and ensuring accurate and timely utility bill payments. Day‑to‑day tasks include verifying invoice details, matching invoices to purchase orders, preparing and posting journal entries, and reconciling accounts payable records. The specialist will manage expense reports, resolve billing discrepancies with providers, and collaborate with internal teams to ensure proper coding and approval workflows. The role also supports month‑end closing activities, maintains organized documentation, and contributes to process improvements that enhance efficiency and accuracy in Accounts Payable operations.

Qualifications

• Strong Accounting and Finance knowledge, including familiarity with accounts payable processes and basic accounting principles.
• Proficiency with Journal Entries (Accounting), account reconciliations, and general ledger posting.
• Experience managing Expense Reports, invoice processing, and vendor payment workflows.
• Solid Analytical Skills to review billing data, identify discrepancies, and support data‑driven decisions.
• Comfort with accounting or ERP software, spreadsheets, and digital documentation tools.
• Excellent attention to detail, organizational skills, and ability to manage multiple deadlines.
• Clear written and verbal communication skills and ability to work collaboratively with internal teams and external vendors.
• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred; relevant work experience in accounts payable or similar role is highly valued.