Accounts Payable Specialist

CFS; Miami (FL); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Healthcare

Dental insurance

Vision insurance

401k with match

PTO

Job summary

CFS is seeking an Accounts Payable Specialist for a Coral Gables, FL hybrid role. The position offers $60,000–$65,000 USD annually plus an annual bonus and full benefits.

The candidate will manage end-to-end AP for assigned properties, run weekly check processing, reconcile vendor activity, and collaborate with property managers to resolve outstanding items.

Qualifications

• 2+ years of full cycle Accounts Payable experience.
• ERP system experience (not just QuickBooks).
• Sage or Yardi experience is a strong plus.

Responsibilities

• Manage end-to-end accounts payable processing for assigned properties, including invoice entry, correct monthly posting, maintaining payment schedules, reviewing AP workflows, and ensuring timely approvals.
• Prepare and execute weekly AP check runs, including reviewing aging reports, issuing emergency checks, voiding or stopping payments as needed, and routing payments for proper authorization.
• Reconcile and monitor financial activity, such as vendor statements, utility schedules, chargeback reports, NSF transactions, and tenant ledgers, while communicating with property managers on outstanding items.
• Provide departmental support and collaboration, handling inquiries, assisting with special projects, maintaining documentation, and contributing to a team-oriented environment through knowledge-sharing and accountability.

Skills

Accounts Payable

Full cycle AP

ERP experience

Sage

Yardi

Tools

Sage

Yardi

Job description

Title: Accounts Payable Specialist

Location: Coral Gables, FL (Hybrid Role)

Compensation: $60,000 – $65,000 USD plus annual bonus

About The Company And Accounts Payable Specialist Role

• Stable, growing property management company with a friendly team
• Offers tuition reimbursement and internal mobility to accounting roles
• Opportunity for promotion within first year if the new hire has a Bachelor's in Accounting or Finance
• Full benefits to include healthcare, dental insurance, vision insurance, 401k w/ match, and PTO

Responsibilities Of The Accounts Payable Specialist

• Manage end-to-end accounts payable processing for assigned properties, including invoice entry, correct monthly posting, maintaining payment schedules, reviewing AP workflows, and ensuring timely approvals.
• Prepare and execute weekly AP check runs, including reviewing aging reports, issuing emergency checks, voiding or stopping payments as needed, and routing payments for proper authorization.
• Reconcile and monitor financial activity, such as vendor statements, utility schedules, chargeback reports, NSF transactions, and tenant ledgers, while communicating with property managers on outstanding items.
• Provide departmental support and collaboration, handling inquiries, assisting with special projects, maintaining documentation, and contributing to a team-oriented environment through knowledge-sharing and accountability.

Qualifications Of The Accounts Payable Specialist

• 2+ years of full cycle Accounts Payable experience
• ERP system experience (not just QuickBooks)
• Sage or Yardi experience is a strong plus+

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