ACCOUNTS PAYABLE SPECIALIST

Premier Leasing & Rental; Madison (WI); On-site; USD 45,000 - 70,000; Full time

Job summary

CSM Companies, Inc. in Madison, WI is seeking a full-time Accounts Payable Specialist with strong organizational and communication skills. You will assist in payable invoice entry, payments, and month-end close across multiple locations.

Responsibilities include preparing reports, reconciling accounts, handling payroll processing via a third-party provider, and supporting the Controller and CFO on special projects. Proficiency in Excel and Lotus Notes is preferred.

Qualifications

• High school diploma required; higher degree preferred.
• General understanding of accounts payable and accounting procedures.
• Proficiency in data entry and data management.
• Experience with Excel and Lotus Notes preferred.
• 1–4 years in accounts payable or general accounting is a plus.
• Strong organizational and detail-oriented mindset.

Responsibilities

• Assist in payable invoice entry and payment for select locations.
• Prepare analysis and monitor accounts to ensure payments are up to date.
• Assist in month-end close including account reconciliation.
• Process payroll transactions for multiple entities through a third-party provider.
• Support Controller and CFO with assigned projects.

Skills

Organizational skills

Attention to detail

Discretion and judgment

Communication skills

Problem-solving

Fast-paced environment

Education

High school diploma

Associate’s or bachelor’s in Accounting/Finance/Business Admin preferred

Tools

Excel

Lotus Notes

Job description

Job Summary

CSM Companies, Inc. in Madison is looking for a full‑time Accounts Payable Specialist. The role requires strong organizational, communication, and problem‑solving skills, and experience in accounting or a related field.

Responsibilities

• Assist in payable invoice entry and payment for select locations.
• Prepare analysis associated with accounts and monitor company accounts to ensure payments are up to date.
• Assist in month‑end close process including account reconciliation.
• Compile information and process payroll transactions for multiple entities through a third‑party provider.
• Participate in projects assigned by the Controller and Chief Financial Officer.

Primary Duties

• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages from multiple locations.
• Resolve payroll discrepancies by collecting and analyzing information.
• Provide payroll support by answering questions and requests.
• Ensure payment and accuracy of garnishments.
• Review invoices and check requests for appropriate coding.
• Sort, organize, and match bills and check demands.
• Prepare reconciliations and investigate other coding‑related issues identified as part of month‑end and day‑to‑day operations.

Qualifications

• High school diploma required; associate’s or bachelor’s degree in Accounting, Finance, or Business Administration preferred.
• General understanding of accounts payable and common accounting procedures.
• Proficiency in computer programs, data entry, and data management.
• Preferred software experience: Excel and Lotus Notes.
• Preferred 1‑4 years of accounts payable and general accounting exposure and experience.
• Strong organizational skills with the ability to prioritize and work in a fast‑paced environment.
• Attention to fine detail and accuracy.
• Discretion and sound judgment.
• Strong communication skills and problem‑solving abilities.

To apply, email your details to [e-mail].