Accounts Payable Specialist

Marina Mechanical Services; Livermore (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

ESOP

Health insurance

Paid time off

Profit sharing

Training & development

Vision insurance

401(k)

401(k) matching

Competitive salary

Dental insurance

Job summary

Marina Mechanical is seeking an experienced Accounts Payable Specialist for our Livermore office. The role emphasizes construction accounting, job costing, and data analysis, with responsibilities spanning invoice processing, expense reimbursements, and vendor communications.

The ideal candidate will have 3–5 years in accounts payable within construction, solid data entry and analytical skills, and the ability to manage multiple tasks while working both independently and in a team.

Qualifications

• Typically 3–5 years in accounts payable, preferably within the construction industry, with familiarity in subcontractor billing and job costing.
• Proficiency in Microsoft Office and construction accounting software; SAMPro/DBA is ideal; strong data entry and analytical skills
• Attention to Detail: Ability to accurately process invoices, reconcile accounts, and resolve discrepancies efficiently
• Organizational Skills: Capable of prioritizing workload, meeting deadlines, and managing multiple projects simultaneously
• Communication and Problem-Solving: Strong interpersonal skills to interact with vendors, subcontractors, and internal teams, and to resolve payment issues proactively

Responsibilities

• Invoice Processing: Collect vendor invoices and subcontractor billings, perform 3-way match, route invoices for approval, enter to accounting system
• Expense Management: Collect and enter employee reimbursements to accounting system, and obtain approval for payment
• Vendor and Subcontractor Management: Submit vendor credit application, maintain accurate records, reconcile statements, resolve discrepancies, and ensure timely responses to vendor and subcontractor inquiries
• Payment Execution: Prepare and process check runs, ACH payments
• Inventory Management: Enter inventory issued to jobs
• Month-End and Year-End Duties: Assist with month-end close, prepare reports, and manage 1099s or other required documentation
• Communication: Serve as a point of contact for vendors regarding payment status, discrepancies, or inquiries, ensuring transparent and timely communication
• Other Duties as assigned by the Controller as needed

Skills

Construction accounting

Microsoft Excel

Attention to detail

Organization

Tools

SAMPro/DBA

Job description

Marina Mechanical is searching for an experienced Accounts Payable Specialist. This position is full-time onsite in our Livermore office. The ideal candidate will have a background which includes construction accounting and strong data analysis. The candidate should be a team player that will possess the ability to work both independently and as a team, and the ability to take initiative and manage multiple tasks and projects at a time. Professional appearance and demeanor are essential.

Key Responsibilities Include:

• Invoice Processing: Collect vendor invoices and subcontractor billings, perform 3-way match, route invoices for approval, enter to accounting system,
• Expense Management: Collect and enter employee reimbursements to accounting system, and obtain approval for payment
• Vendor and Subcontractor Management: Submit vendor credit application, maintain accurate records, reconcile statements, resolve discrepancies, and ensure timely responses to vendor and subcontractor inquiries
• Payment Execution: Prepare and process check runs, ACH payments
• Inventory Management: Enter inventory issued to jobs
• Month-End and Year-End Duties: Assist with month-end close, prepare reports, and manage 1099s or other required documentation
• Communication: Serve as a point of contact for vendors regarding payment status, discrepancies, or inquiries, ensuring transparent and timely communication
• Other Duties as assigned by the Controller as needed

Required Skills and Qualifications

• Experience: Typically 3–5 years in accounts payable, preferably within the construction industry, with familiarity in subcontractor billing and job costing
• Technical Skills: Proficiency in Microsoft Office (Excel, Word, Outlook) and construction accounting software; SAMPro/DBA is ideal; strong data entry and analytical skills
• Attention to Detail: Ability to accurately process invoices, reconcile accounts, and resolve discrepancies efficiently
• Organizational Skills: Capable of prioritizing workload, meeting deadlines, and managing multiple projects simultaneously
• Communication and Problem-Solving: Strong interpersonal skills to interact with vendors, subcontractors, and internal teams, and to resolve payment issues proactively

Benefits:

• ESOP
• Health insurance
• Paid time off
• Profit sharing
• Training & development
• Vision insurance
• 401(k)
• 401(k) matching
• Competitive salary
• Dental insurance

WHAT IS IN IT FOR YOU?

Marina Mechanical offers exceptional benefits comparable to the industry, including company contributions to medical, dental and vision, dollar for dollar 401(k) match to a set limit, paid time off and paid holidays. We are also employee owned (ESOP), therefore all non-collective bargained employees automatically become owners without cost.

Marina Mechanical is an equal opportunity employer and makes employment decisions on the basis of merit and business need. We hire without consideration of any basis protected by law.