Accounts Payable Specialist

Addus HomeCare; Lisle (IL); Hybrid; USD 32,000 - 36,000; Full time

Job summary

Addus HomeCare is seeking an Accounts Payable Specialist to handle high‑volume invoice intake, payments, and related accounting tasks in a hybrid role based at Lisle, IL.

Responsibilities include processing invoices, weekly check runs and ACH payments, GL coding, vendor statement reconciliations, onboarding, and strict adherence to Medicare/Medicaid/SOX controls, while assisting internal teams.

Qualifications

• High school diploma required; accounting coursework preferred.
• 3+ years of high-volume Accounts Payable experience.
• Proficient in MS Office; Oracle AP experience preferred.
• Strong understanding of core accounting principles and SOX controls.
• Able to meet deadlines in a fast-paced environment.

Responsibilities

• Review, verify, and process high-volume vendor invoices for accuracy and approvals.
• Process weekly check runs and ACH payments accurately and timely.
• Assign GL account coding to all transactions.
• Monitor aging reports and manage vendor statements reconciliations.
• Screen new vendors (W-9, IRS validations) and assist with compliance.
• Ensure Medicare/Medicaid/HIPAA compliance and internal controls.
• Identify opportunities to streamline AP processes and support cross‑functional teams.

Skills

Attention to detail

Data entry speed

Communication skills

Time management

Team orientation

Education

High school diploma

Accounting coursework

Tools

Excel

Oracle AP

MS Word

Job description

Position Summary: This position will be responsible for a range of general accounts payable and certain related accounting tasks that include but is not limited to high volume invoice intake through payment processing, expense reimbursement, vendor add/change maintenance screening, reconciling vendor statements and monthly open invoice accruals. The Accounts Payable Specialist plays a critical role in supporting the accounting department to ensure accurate, timely financial reporting and adherence to internal controls. In this capacity, you will collaborate closely with vendors, internal departments, and management to efficiently resolve payment discrepancies and maintain strict compliance with corporate policies.

Location/Schedule: Hybrid - Addus HomeCare 801 Warrenville Road Ste. 800 Lisle, IL 60532 (Tuesdays in office)

Pay: $23 to $26 Hourly

Essential Duties:

Invoice & Payment Processing

• Invoice Management: Review, verify, and process high-volume vendor invoices for accuracy and appropriate approvals.
• Payment Execution: Process weekly check runs and ACH payments, ensuring vendors and employees are paid accurately and timely.
• GL Coding: Assign accurate general ledger (GL) account coding to all transactions.
• Aging Management: Monitor aging reports to ensure invoices are paid according to vendor and company terms.

Vendor Management & Compliance

• Vendor Onboarding: Screen new vendors by collecting Form W-9 and executing required IRS TIN, OIG, and SAM validations.
• Dispute Resolution: Address vendor payment inquiries and perform comprehensive vendor statement reconciliations.
• Tax Compliance: Understand and Support annual 1099 preparation and reporting requirements.

Healthcare Compliance & Controls

• Regulatory Compliance: Adhere strictly to all Medicare, Medicaid, and HIPAA regulations.
• Internal Controls: Ensure total compliance with internal controls, audit requirements, and corporate policies.

Process Improvement & Collaboration

• Process Optimization: Identify opportunities to streamline AP processes, increase efficiency, and participate in continuous quality improvement initiatives.
• Stakeholder Support: Provide exceptional customer service and support to internal departments and external business partners.
• Special Projects: Complete accounting and vendor-related projects as assigned by management.

Positions Requirement & Competencies:

• High school diploma required; college-level accounting coursework preferred.
• 3+ years of high-volume Accounts Payable experience preferred.
• Proficient in MS Office (Excel, Word); Oracle AP experience preferred.
• Strong understanding of core accounting principles and full-cycle AP workflows.
• Well-versed in Sarbanes-Oxley (SOX) regulations and internal controls.
• Fast, accurate data entry skills with the ability to handle sensitive, confidential data.
• Strong organizational and multi-tasking skills with the ability to meet fast-paced deadlines.
• Ability to prioritize workload and meet deadlines in a fast-paced environment.
• Detail-oriented with strong analytical and problem-solving skills.
• Excellent written/verbal communication skills and a team-oriented mindset

prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

#ACADCOR

#IndeedADCOR

#CBACADCOR

#DJADCOR

Employee wellbeing is top priority at Addus Homecare, and we're thrilled to announce our recognition as the top healthcare company on Indeed's 2024 Top 100 Work Wellbeing Index. View the full rankings here: https://www.indeed.com/employers/work-wellbeing/work-wellbeing-100-ranking.