Accounts Payable Specialist

Clear Creek ISD; League City (TX); In loco; USD 38.000 - 52.000; Tempo pieno

Descrizione del lavoro

Clear Creek ISD is seeking an experienced accounts payable professional to ensure prompt payment of expenditures and accurate processing of purchase orders and invoices. The role requires at least 3 years in an accounting office, with preference for education-sector AP experience.

Strong computer skills, confidentiality, and teamwork are essential. The position offers opportunities to contribute to district financial integrity and efficiency, with a focus on accuracy, compliance, and timely

Competenze

• High School Diploma or GED required.
• Minimum of 3 years accounting office experience.
• Accounts payable experience with an educational institution preferred.
• Proficient in Excel/Word and Sungard or similar financial systems.
• Ability to maintain confidentiality and multi-task in a busy office.

Mansioni

• Compare invoices to purchase orders for accuracy and discounts; ensure timely payments.
• Verify check requests for accuracy and discounts; process payments promptly.
• Reconcile account statements within 30 days of receipt.
• Ensure correct budget accounts are used for expenditures; coordinate with budget contacts.
• Review vendor information and payment activity for 1099 processing.
• Assist with year-end close; ensure remaining payments and PO status are updated.
• Input and pay employee reimbursements timely.
• Ensure payments are in correct accounting period and fiscal year.
• Coordinate with district personnel and vendors regarding POs and reimbursements.
• Demonstrate CCISD Core Values in daily work and interactions.
• Stay professionally up-to-date through quality professional learning opportunities.
• Research district policy and current practices before taking action.
• Participate as an effective team member supporting district goals.
• Demonstrate proficiency with technology applications.
• Participate in drills and safety exercises for student wellbeing.
• Manage time wisely to meet responsibilities and deadlines.
• Maintain punctuality in work times and meetings.
• Maintain friendly, customer-service-driven interactions with stakeholders.
• Work cooperatively with coworkers and supervisors to meet goals.
• Maintain a positive and professional communication tone.
• Perform other duties as assigned.

Conoscenze

Effective communication

Interpersonal skills

Computer skills

Sungard

Excel

Word

General office practices

Math skills

Confidentiality

Formazione

High School Diploma/GED

Strumenti

Sungard

Excel

Word

Descrizione del lavoro

Primary Purpose

To ensure the prompt and accurate payment of all expenditures incurred by the district following established procedures to process purchase orders and invoices. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.

Qualifications

Education/Certification/Licensure

High School Diploma/GED

Special Knowledge/Skills

Effective communication and interpersonal skills

Strong computer skills and knowledge of or ability to learn Sungard, Excel, Word and other software

Proficient organizational and file maintenance skills

Knowledge of general office practices and procedures

Competent math skills

Ability to maintain confidentiality; multi-task and work with little supervision

Experience

Minimum of 3 years of accounting office experience. Accounts payable experience with an educational institution preferred

Major Responsibilities and Duties

1. Compare invoices to purchase orders checking for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
2. Verify check requests for accuracy, receipt of goods, and available discounts; make payment in a timely manner.
3. Reconcile account statements within 30 days of receipt.
4. Prior to making payment, verify that budget account being used is appropriate for expenditure type; contact budget contact if a change needs to be made.
5. In preparation for 1099 processing for assigned vendors, review vendor information and payment activity and make necessary corrections.
6. After fiscal year end work with budget contacts to ensure that remaining payments are made promptly and POs are either closed or ready for roll to the new fiscal year by the announced date.
7. Input and pay employee reimbursements in a timely manner.
8. Insure that payments are made in the proper accounting period and fiscal year.
9. Interface with district personnel and vendors regarding purchase orders and reimbursements.
10. Exhibit CCISD Core Values of trustworthiness, respect, responsibility, fairness, caring, and citizenship.
11. Actively engage in actions that contribute to the overall mission and strategic plan of Clear Creek ISD.
12. Stay up-to-date professionally through the selection of quality professional learning opportunities for personal growth.
13. Research district policy, precedent, and current practices prior to taking action.
14. Participate as an effective team member who contributes to district, department, and content goals.
15. Demonstrates proficient levels of technology applications.
16. Participates fully in drills and safety exercises to provide for the safety and overall emotional wellbeing of students.
17. Utilize time wisely for effective management of job responsibilities.
18. Maintain punctuality in daily work times, appointments, and meetings.
19. Meet task completion deadlines established by supervisor.
20. Maintain friendly customer-service-driven interactions with all stakeholders, students, teachers, administrators, and co-workers.
21. Work cooperatively with co-workers and supervisors to ensure that the goals of the school/department are met.
22. Maintain a positive and professional tone in all communication (i.e. email, written, and verbal).
23. Perform other duties and accept other responsibilities as assigned.

Working Conditions

Mental Demands

Effective verbal and written communication; concentration while performing duties; ability to maintain emotional control under stress; ability to work with frequent interruptions

Physical Demands/Environmental Factors

Moderate standing, walking, bending, lifting; prolonged sitting and use of computer; repetitive hand motions

Terms

230 days

Pay Grade

PARA 6