Accounts Payable Specialist

Socket.dev; Las Vegas (NV); On-site; USD 45,000 - 65,000; Full time

Job summary

HAND Property Management Co. (HPMC) and HAND Senior Living Co. (HSL) seek an Accounts Payable Specialist to handle invoice processing, coding, batch entry in Yardi, and daily posting for multiple properties.

The role includes collaborating with property managers, training staff, and providing back-up for check preparation and mail duties. Ideal candidates will have an AA degree in accounting or business or 2 years of AP experience, with strong Excel/Word skills and attention to detail.

Qualifications

• Proficient with Microsoft Excel and Word.
• Yardi experience preferred but not required.
• 10-key by touch in data entry.
• Strong attention to detail and timely data entry.
• Ability to multi-task, meet deadlines, and grasp concepts quickly.
• Strong written & verbal communication skills.
• Work independently and use time efficiently.
• Able to work as part of a team and get along with others.

Responsibilities

• Receive invoices for HPMC and HSL properties and manage via invoice tracker and email inbox.
• Code invoices using Chart of Accounts and enter into Yardi in batch form.
• Post payable batches daily and resolve discrepancies with vendors.
• Coordinate with Property Managers for invoice resolution.
• Train staff on accounts payable processes as needed.
• Provide back-up to prepare checks/invoices for signature and mailing.
• Manage mail duties and take/check mail daily.
• Generate special reports as requested.
• Assist in other projects as required.

Skills

MS Excel

MS Word

Yardi

10-key by touch

Attention to detail

Multi-tasking

Written & verbal communication

Independent work

Team player

Initiative

Education

AA Degree in Accounting or Business

2 years accounts payable experience

Tools

Yardi

Job description

Summary Duties and Responsibilities:

The Accounts Payable Specialist is primarily responsible for performing all functions necessary for the processing of accounts payables for all properties managed under HAND Property Management Co. (HPMC) and HAND Senior Living Co. (HSL) and assists with the associated file maintenance.

Essential Functions:

• Receive invoices for HPMC and HSL properties. Invoices are received through invoice tracker and HPMAP email inbox.
• Code invoices accurately and consistently using the Chart of Accounts.
• Enter invoices into Yardi in batch form.
• Post payable batches at the end of each day.
• Research and resolve discrepancies on invoices and vendor statements.
• Work and follow-up with Property Managers for resolution of invoices.
• Notify Accounting Assistant Manager and/or Controller to update vendor addresses in Yardi, as necessary.
• Provide accounts payable training to HPMC and HSL staff, as needed.
• Provide back-up to the Accounting Generalist to prepare checks/invoices for signature and mail as needed.
• Provide back-up to the Accounting Generalist to take/check mail to/from post office daily.
• Generate special reports as requested.
• Assist in any projects as requested.

Education/Training:

AA Degree in Accounting or Business preferred.

Experience:

In lieu of AA degree, 2 years accounts payable or other applicable accounting experience required.

Qualifications and Skills Required:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient with Microsoft Excel
• Proficient with Microsoft Word
• Proficient with Yardi, preferred but not required
• 10-key by touch
• Strong attention to detail and timely data entry
• Ability to multi-task, meet deadlines, and grasp concepts quickly
• Strong written & verbal communication skills
• Work independently and use time efficiently
• Able to work as part of a team and get along well with others
• Show initiative in managing workload and problem solving

Physical Requirements:

• Ability to transport files up to approximately 30 pounds.
• Bending and kneeling to file documents and files.
• Regularly required to use hand to finger, handle, or feel, reach with hands and arms and talk or hear using telephone, computer keyboard, mouse and calculator while seated at a desk.
• Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
• Able to sit atadesk for extended periods of time.

NOTE: This is not necessarily a complete list of responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this list is intended to be an accurate reflection of the current job, HAND Property Management Co. reserves the right to revise the functions and duties of the job or to require that additional or different tasks be performed when circumstances change (i.e., emergencies, changes in personnel, workload, rush jobs, or technological developments).