Accounts Payable Specialist

Minutehouse; Indianapolis (IN); Remote; USD 45,000 - 65,000; Full time

Benefits offered by this job

Medical, dental & vision coverage

401(k) with company match

Paid time off & holidays

Learning & certifications budget

Laptop & home office setup

Job summary

Minutehouse is seeking an Accounts Payable Specialist to support our Indianapolis-based finance lead while working remotely within the United States. Responsibilities include invoicing, payment runs, and vendor statement reconciliation, with emphasis on 1099s and intake-tool accuracy.

You will code invoices, match to POs/contracts, run weekly payments, and ensure W-9 collection and year-end readiness. Opportunity to contribute to process improvements in a dynamic AI-tools company.

Qualifications

• 1–2 years in accounts payable
• Experience with QuickBooks Online, Xero or NetSuite
• Experience with Excel or Google Sheets for reconciliations

Responsibilities

• Enter and code supplier invoices and match them to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and keep 1099 records ready for year end
• Compare what the intake tool read against the source document, and flag what it got wrong

Tools

QuickBooks Online

Xero

NetSuite

Excel

Google Sheets

Job description

Accounts Payable Specialist, remote in the U.S., full-time, reporting to our finance lead in Indianapolis. Supplier invoices, payment runs, vendor statements, 1099s. You'll also be one of the first people checking the invoice intake tool we use internally.

You will

• Enter and code supplier invoices and match them to purchase orders and contracts
• Run the weekly payment batch (ACH, check, card)
• Reconcile vendor statements
• Chase missing credits
• Collect W-9s and keep 1099 records ready for year end
• Compare what the intake tool read against the source document, and flag what it got wrong

You have

• One to two years in accounts payable
• QuickBooks Online, Xero or NetSuite
• Excel or Google Sheets for reconciliations

Also good:

Bill.com or Ramp; filing 1099s.

What's included

• Medical, dental and vision coverage from your first month
• A 401(k) savings plan with a company match
• Paid time off, sick leave and U.S. holidays
• A yearly budget for learning and certifications
• Laptop and home office setup

Minutehouse designs and builds AI-enabled software, integrations and internal tools for businesses. The firm is based in Indianapolis, Indiana. The data, permissions and review steps are agreed with each client before anything is built, and a person always decides what is sent.

Minutehouse is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status.