Accounts Payable Specialist

VNA Health Care; Illinois; On-site; USD 48,000 - 72,000; Full time

Job summary

VNA Health Care, serving the Chicago suburbs, seeks an Accounts Payable professional to maintain records, review and code invoices, and process payments. The role requires familiarity with 2-3 way matching, vendor management, and reconciling AP with the General Ledger.

Strong Excel skills and attention to detail are essential. Responsibilities include managing Visa and AmEx statements, utilizing Microix for PO invoices, and monthly Quest data processing.

Qualifications

• Associate's Degree in Accounting or two–four years of college with accounting emphasis.
• Accounts Payable experience in accrual-based accounting.
• Self-motivated, able to work independently.
• Detail oriented with accurate records.
• Intermediate Excel and computerized systems experience.
• NetSuite experience preferred.

Responsibilities

• Maintain AP records and enter transactions to the general ledger.
• Review invoices for 2- or 3-way match, code correctly, and process payments.
• Prepare checks, vouchers, and payments by various methods.
• Maintain vendor W-9 records; prepare 1099s; reconcile AP sub-ledger to GL.
• Reconcile Visa and American Express statements.
• Utilize Microix PO system for PO invoices.
• Process Quest invoice monthly after Medicaid scrub; analyze data and report changes.
• Communicate with supervisor to optimize work time.
• Cross-train to gain knowledge of other accounting duties.
• Follow HIPAA guidelines and company policies.
• Obtain Accounts Payable certification.
• Perform other duties as assigned.

Skills

Accounts Payable

Excel

Detail oriented

Independent work

Education

Associate's Degree in Accounting

Two to four years college with accounting emphasis

Tools

NetSuite

Job description

Job Description

Job Description

Employee maintains detailed Accounts Payable records, remits payments to suppliers, and reconciles balances.

Reports To: Director of Accounting

Exempt Status: Non-Exempt Respirator Fit Test: No

Physical: Yes Functional: No

Clinical: No Direct Patient/Client Contact: No

Licensed, Registered, Certified: No

Competency: No

Annual Job Description/Skills Review: No

Primary Functions:

1. Responsible for the maintenance of Accounts Payable and the entry of transactions to the general ledger. This includes the review of incoming invoices for appropriate 2- or 3-way match, accurate entry and coding of invoices and check requests to distribute to correct programs and expense and/or balance sheet accounts, preparation of checks and vouchers to pay and record payments of invoices by check, procurement card, and EFT; maintenance of complete and current records of W-9's for all vendors; preparation and submission of 1099's; reconciliation of A/P sub-ledger to General Ledger; review of vendor statements and reconciliation to A/P records; review of invoice entry to generate accurate month-end accruals.

2. Visa entries and reconciliation of same

3. American Express statement reconciliation.

4. Responsible for utilizing Microix purchase order system for invoices with related Purchase orders processing in said system.

5. Process the Quest invoice on a monthly basis after Quest performs their Medicaid scrub process; this includes downloading the invoice data from the website, process the data in the macro, scrutinizing the results and reporting any necessary changes back to Quest. Pivot table the final results for entry in MIP and payment.

6. Responsible for the initiation of communication with supervisor to ensure an efficient use of available work time.

7. Responsible for acquiring a general knowledge of the workload and specialized knowledge of other job duties in Accounting through cross-training.

8. Familiarizes and complies with all VNA policies and procedures.

9. Meets standards of behavior expectations.

10. Follows established guidelines for use and/or disclosure of protected health information. Employees should report any breaches of the Health Insurance Portability and Accountability Act (HIPAA) rules to the Privacy Officer immediately. Failure to comply with HIPAA policies and procedures will result in disciplinary action, up to and including termination of employment.

11. Obtain Accounts Payable certification

12. Other duties as assigned.

Qualifications:

1. Associate's Degree in Accounting, or two to four years of college with accounting emphasis.

2. Accounts Payable experience in accrual-based accounting.

3. Self-motivated and ability to work independently.

4. Detail oriented and the ability to maintain accurate records.

5. Intermediate Excel skills and computerized accounting systems experience.

6. NetSuite Experience preferred.

Essential Functions/Physical Requirements:

1. Ability to communicate effectively, verbally and in writing.

2. Manual dexterity sufficient to operate a computer terminal.

3. Visual ability to review and work from written and printed materials.

4. Ability to stand for long periods.

5. Ability to deal effectively with stress.

VNA complies with all laws enforced by EEOC and ADA.

Company Description

VNA Health Care is a patient-centered, community-based, not-for-profit healthcare provider serving the Chicago suburbs with convenient and compassionate healthcare. VNA Health Care believes health care is a right, not a privilege. Providing quality care and community health services happens when dedicated, talented professionals unite at every level.

Company Description

VNA Health Care is a patient-centered, community-based, not-for-profit healthcare provider serving the Chicago suburbs with convenient and compassionate healthcare. VNA Health Care believes health care is a right, not a privilege. Providing quality care and community health services happens when dedicated, talented professionals unite at every level.