Accounts Payable Specialist

Talentify; Fairfield (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

NorthBay Healthcare in Fairfield, CA is seeking an Accounts Payable Clerk to join our finance team. You will work under the Accounts Payable Supervisor to prepare disbursements, code invoices, and ensure timely payments while maintaining accurate vendor records.

The ideal candidate has 2+ years of AP experience, with Lawson or similar systems preferred, and strong Excel/Outlook skills. You will reconcile vendor statements monthly and collaborate with staff to meet deadlines and changing

Qualifications

• Minimum 2 years Accounts Payable experience with the ability to perform 3-way purchase order matching.
• Lawson and ImageNow experience preferred.
• Ability to reconcile vendor accounts and navigate computerized AP systems.
• Strong Excel and Outlook skills required.

Responsibilities

• Prepare and issue all disbursements with proper authorization.
• Review, code, and keypunch vendor invoices.
• Reconcile vendor accounts and statements monthly.
• Scan all incoming mail daily.
• Produce weekly check runs and related reports; assist month-end close.
• Assist the AP Supervisor and management as needed.

Skills

Excel

Outlook

Typing 40 wpm

Ten-key

Accounting software

Vendor reconciliation

Tools

Lawson

ImageNow

Job description

• Works under the supervision of the Accounts Payable Supervisor. Responsible for preparing and issuing all disbursements with proper authorization in a timely manner. Ensures the accuracy of the amounts to be paid and the proper coding. Maintains all vendor accounts.
• Reviews, matches, codes and keypunches vendor invoices.
• Researches problems and works with vendors and staff in professional and timely manner.
• Maintains all vendor accounts by reconciling vendor statements on a monthly basis.
• Scans all incoming mail daily.
• Accurately accrues sales tax for out of state vendors.
• Produces weekly check run and associated reports. Matches checks to invoices – verifies invoice detail to check detail. Also runs month end closing process.
• Assists the Accounts Payable Supervisor and management with other duties as assigned to meet business needs.

Physical Effort: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Long hours sitting, lifting up to 35 to 40 pounds.

Experience:

Proficiency with accounting, accounts payable and document imaging systems. Lawson and ImageNow experience preferred. Minimum 2 years Accounts Payable experience, ability to perform 3 way purchase order matching. Knowledgeable in the full accounts payable cycle. Ability to reconcile vendor accounts, ability to navigate through computerized accounting and accounts payable systems.

Skills:

Proficient in Windows based computer systems and Microsoft Office with an emphasis in Excel and Outlook; typing at 40 w.p.m.; ten key touch; accurate spelling/grammar; and experience with accounting software systems required. Able to reconcile vendor statements. Must be able to follow verbal and written directions.

Interpersonal Skills:

Appropriate telephone skills. The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management, staff and vendors. They need to be able to work independently, and as a team member, by establishing cooperative working relationships. They must exhibit strong customer service history. The ability to meet deadlines, multitask and adapt to changing priorities is required. The NorthBay Way is a set of value based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Healthcare. The NorthBay Way principles consist of Caring, Communication, Collaboration, and Competence.

Oracle experience would be wonderful, but not necerssary.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.