Accounts Payable Specialist

Kiwa Group; Houston (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical coverage

401(k) plan with company contribution

Health savings accounts

Paid time off

Job summary

Kiwa North America is seeking an Accounts Payable Specialist to support contractor invoices, expenses, and time & expense processing in a fast-paced environment. The role requires attention to detail, organization, and strong communication while coordinating with contractors and internal teams.

The position offers a hybrid schedule (3 days in office / 2 days remote) with reporting to the Controller. Experience with Dynamics 365 Finance & Operations and Excel is preferred, along with an Associate

Qualifications

• 1–3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
• Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.

Responsibilities

• Review contractor invoices and expenses for approvals, coding, and policy compliance.
• Validate invoices against work orders and system records before approval.
• Follow up on missing documentation, incorrect coding, or discrepancies.
• Prepare weekly payment list with supporting documentation for processing.
• Maintain relationships with stakeholders and provide weekly updates to supervisor.

Skills

Excel proficiency

Attention to detail

Organization

Communication skills

Deadline management

Education

Associate degree in Accounting or related field

Tools

Microsoft Dynamics 365 Finance & Operations

Job description

Job Summary

PPI Quality & Engineering is supporting Kiwa America in the search for an Accounts Payable Specialist to support contractor invoice, expense, and time & expense processing.

About the role

The A/P Specialist will review documentation for accuracy and compliance, resolve discrepancies, coordinate with contractors and internal stakeholders, and support timely weekly payment processing. The ideal candidate is detail-oriented, organized, responsive, and comfortable managing multiple priorities and deadlines in a fast-paced environment.

Location: Houston, TX 77024
Schedule: Hybrid (3 days in office / 2 days remote)
Reports To: Controller

Responsibilities include but are not limited to:

• Review Contractor invoices and expense reimbursements to confirm required approvals, accurate coding, supporting documentation, and policy compliance.
• Validate invoices and expense reimbursements against approved work orders and system records before approval.
• Follow up with contractors regarding missing documentation, incorrect coding, duplicate submissions, unsupported charges, or other invoice, expense, work-order, and system discrepancies.
• Track missing or delayed Contractor invoices and expense reimbursements, send timely follow-ups.
• Serve as a key contact for Contractors/auditors by responding to invoice- and expense-related questions and clarifying policy or supporting-document requirements.
• Prepare the weekly payment list for reviewed and approved invoices and expense reimbursements, with supporting documentation for payment processing.
• Build and maintain effective relationships with internal and external stakeholders and provide weekly updates to the direct supervisor.
• Perform other tasks and duties as assigned to support the Finance function.
• Monitor shared T&E email box for all contractor’s packets. Upload to filing system assigning to necessary approvers.
• Entering contractors T&E for payment processing with strict deadline.
• Track errors and reach out to PC’s for corrections. Process corrections immediately upon receiving.

Do you have what it takes?

Required

• 1-3 years of Accounts Payable or related accounting experience preferred.
• Experience reviewing invoices, expense reimbursements, and supporting documentation.
• Strong understanding of invoice approval workflows, expense policies, and validation against work orders and system records.
• Working knowledge of Microsoft Excel, including filtering, sorting and basic formulas.
• Experience with Microsoft Dynamics 365 Finance & Operations preferred.
• Strong attention to detail, organization, communication, and ability to manage competing deadlines independently.

Preferred

• Associate degree in Accounting, Finance, Business Administration, or related field

What can you expect from us in return?

At Kiwa North America, you will be part of a fast-growing, high-performance global organization where innovation, continuous improvement, and professional development are at the core of everything we do. This is a place where your contributions matter, your ideas are valued, and your career growth is actively supported.

You will play a pivotal role within a global leader in Testing, Inspection, and Certification (TIC), delivering trusted expertise across consulting, testing, inspection, certification, and training services.

You will also have the opportunity to participate in a comprehensive and competitive benefits package, including medical coverage, a 401(k) plan with company contribution, health and dependent care savings accounts, paid time off, and more.